Office Manager & Employee Experience

Buildots; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Buildots is seeking an Office Manager for its new Chicago office, responsible for ensuring smooth daily operations and fostering a positive office culture. This role involves organizing employee events, managing equipment, and supporting the onboarding process for new employees, with an emphasis on a collaborative and efficient work environment.

Qualifications

• 1-2 years of experience in office administration from a tech/startup environment.
• Strong organizational skills with the ability to multitask.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain and manage the physical office space.
• Oversee onboarding for new joiners.
• Coordinate delivery of equipment to clients.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proactive attitude

IT skills

Job description

Buildots is transforming construction management with AI and computer vision.

Our AI-powered SaaS platform automates on-site progress tracking, giving construction teams the tools to plan smarter, improve efficiency, and cut costly delays by up to 50%. The $13 trillion construction industry has seen little disruption in the past 150 years. Until now. Backed by leading VCs and industry pioneers, Buildots enables a new, performance-driven approach.

Deployed on hundreds of projects across North America, Europe and the Middle East, Buildots is already reshaping the future of the world's largest industry, and we're on track for rapid expansion in 2025.

Buildots’ customers include top global contractors, consultants and owners – Intel, JE Dunn, Ledcor and CBRE, to name a few.

About The Role:

We are excited to expand our presence in the US and are now seeking a dedicated Office Manager to help manage our new office in Chicago and support the wellbeing of our US team. This role will be key in ensuring smooth day-to-day operations, fostering a positive office culture, and providing essential administrative support.

What You'll Do:

• Office Operations and welfare
• Maintain and manage the physical office space to ensure it is ready at all times.
• Assist with meeting room setups.
• Plan and organize team events, happy hours, and other employee engagement activities.
• Manage swag distribution for new joiners as well as for events.
• Organize celebrations for birthdays and work anniversaries.
• Ensure employee welfare needs are met and assist with any day-to-day employee inquiries.
• Onboarding and Offboarding Employees:
• Oversee onboarding for new joiners including equipment setup.
• Handle the offboarding process for leaving employees.
• Clients Equipment
• Coordinate the delivery of equipment to and from clients as required.
• Maintain an up to date inventory of all equipment.

Requirements:

The position is on-site in Chicago, with 4–5 office days per week.

• 1-2 years of experience in office administration from a tech/ startup environment.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent communication and interpersonal skills.
• A proactive, self-starter attitude with the ability to work independently.
• Ability to work well within a growing team and support a positive work culture.
• Tech-savvy with basic IT skills to assist with office equipment and new joiner setups.
• Previous experience in organizing employee events or welfare programs – an advantage.

If you don’t meet every single requirement, we still encourage you to apply. Your unique experiences, skills, and passion may be exactly what we’re looking for.

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