Office Manager - Paul Robeson Cultural Center

Penn State University; University Park (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

Penn State University is seeking an Office Manager for the Paul Robeson Cultural Center. This vital role involves administrative responsibilities, supporting the director, and enhancing the student experience through coordination of various tasks and supervision of staff. Commitment to diversity and excellent communication skills are essential.

Benefits

75% tuition discount

Comprehensive medical, dental, and vision coverage

Robust retirement plans

Substantial paid time off

Qualifications

• 2+ years of relevant experience required.
• Ability to work nights and weekends.
• Working knowledge of financial systems is a plus.

Responsibilities

• Coordinate work assignments and supervise PRCC work-study employees.
• Compose letters, memos, and reports related to work in the PRCC.
• Analyze administrative operating practices.

Skills

Communication

Commitment to diversity, equity, and inclusion

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

SIMBA

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Office Manager is a key member of the Paul Robeson Cultural Center (PRCC) team at The Pennsylvania State University. This role primarily supports the PRCC Director with administrative responsibilities, as well as assisting other team members as needed. In addition, the Office Manager oversees the daily operations of the Center, including planning, organizing, and coordinating office functions. This position plays a vital role in enhancing the overall student experience for both staff and visitors to the Center.

The Paul Robeson Cultural Center (PRCC) provides programs and support services to encourage and cultivate the appreciation and celebration of the diverse perspectives, experiences, and cultures of many under-represented communities at Penn State. Specifically, the PRCC seeks to serve students in the development of character, conscience, and social responsibility through fostering identity development, social justice, and inclusion.

The Office Manager will:

• Coordinate work assignments, training, and supervision of PRCC work-study employees

• Compose letters, memos, and reports related to work in the PRCC, as needed

• Research and compile background materials for meetings, develop agendas and schedules

• Establish work unit procedures for handling and maintaining confidential materials

• Oversee work unit files, records, and databases, and reports while ensuring University records and retention guidelines are met

• Analyze administrative operating practices to create new systems or revise established procedures, as needed

• Develop new processes or procedures relevant to support the needs of the Center

• Approve and process various forms for payroll/human resources

• Generate, prepare, and maintain financial reports and spreadsheets, and authorize the processing of payments while maintaining accountability for budget expenditures

• Serve on various university and student affairs committees as appointed by the Director of the PRCC

• Maintain the Director's calendar and assist with appointments

• Other duties as assigned by the Director, Assistant Director, or other PRCC professional staff

Key Responsibilities and Skills:

• Some nights and weekend work required.

• Excellent communication skills.

• A desire to work in a Center that promotes diversity, equity, and inclusion.

• A demonstrated commitment to supporting:

  • Students of color

  • Other marginalized student populations in higher education

• Working knowledge of SIMBA (System for Integrated Management, Budgeting, and Accounting) and/or other financial systems is a plus, but not required.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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