Office Manager

MK Search; Houston (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

An established industry player is seeking an experienced Office Manager to oversee the daily administrative operations of their Downtown Houston office. This pivotal role involves supporting senior leadership and enhancing collaboration across teams. The ideal candidate will be a proactive multitasker with exceptional communication skills, ensuring smooth operations and anticipating needs before they arise. You'll lead office operations, manage travel arrangements, and maintain vendor relationships. Join a dynamic environment where your organizational skills will shine and make a significant impact on the business's success.

Qualifications

• 5+ years in office management or senior administrative roles.
• Strong proficiency in Microsoft Office and Adobe Acrobat.

Responsibilities

• Lead and support all aspects of office operations.
• Manage travel arrangements and prepare expense reports.
• Oversee relationships with vendors and maintain office supplies.

Skills

Office Management

Communication Skills

Multitasking

Organizational Skills

Vendor Management

Travel Coordination

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Concur

Job description

We’re seeking an experienced Office Manager to lead the day-to-day administrative operations of our client's Downtown Houston office. This pivotal role supports senior leadership, enhances cross-office collaboration, and ensures everything runs like clockwork.

The ideal candidate is a proactive multitasker with exceptional communication skills and a keen eye for detail. If you’re someone who takes initiative, anticipates needs before they arise, and finds satisfaction in keeping a business operating smoothly—this is the role for you.

Key Responsibilities:

• Lead and support all aspects of office operations.
• Answer roll-over phone lines, coordinate meetings, and welcome guests with professionalism.
• Set up meeting rooms for video and teleconferences.
• Manage travel arrangements for select senior executives.
• Prepare and submit expense reports using Concur.
• Liaise with building/property management for maintenance and service needs.
• Maintain and replenish office and kitchen supplies.
• Oversee relationships with vendors (IT, telecom, A/V), including troubleshooting and contract review.
• Collaborate regularly with administrative teams .
• Facilitate employee onboarding and offboarding processes.
• Utilize Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat to support day-to-day functions.

Qualifications:

• Minimum 5 years of experience in office management or senior administrative roles.
• Bachelor’s degree preferred, but not required.
• Exceptional organizational and multitasking abilities.
• Clear and professional verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
• Familiarity with travel coordination and expense reporting (experience with Concur is a plus).
• Experience managing vendor relationships and office support systems.
• Self-starter with a solution-oriented mindset and sharp attention to detail.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Executive Offices

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