Office Manager

Phase2 Technology; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision, andsupplement

401K Plan

Paid Holidays

Paid Time Off

Job summary

TIC Solutions is seeking an experienced Office Manager for our Houston, TX location. The role focuses on running office operations, facilities maintenance, and vendor management to ensure a smooth, welcoming workplace.

You will lead onboarding, coordinate events, manage supplies, and optimize office processes. A proactive, organized candidate with strong communication skills will thrive in this fast-paced environment.

Qualifications

• 2–4 years of management experience.
• Associate degree or higher in Business or related field.
• Proficient with MS Office: Word, Excel, PowerPoint.
• Ability to meet stringent deadlines.
• Strong interpersonal, communication, and team-oriented skills.
• Ability to work in a fast-paced office environment.

Responsibilities

• Open/close the office daily and manage facilities.
• Source, onboard, and manage vendors; negotiate contracts and pricing.
• Plan and coordinate office events and onboarding logistics.
• Manage mail, packages, and meeting setups with AV/Zoom.
• Support travel arrangements and office communications.
• Oversee office inventory, supplies, and equipment maintenance.

Skills

Office management

MS Office

Communication

Project coordination

Education

Associate degree

Tools

MS Office: Word, Excel, PowerPoint

Job description

Position Summary

Tic Solutions is currently recruiting for an Office Manager for a full-time position at our Houston, TX (Galleria) location.

Responsibilities

• Office Operations & Facilities
  • Open/close the office daily
  • Coordinate office layout, seating assignments, and workspace moves, with approval
  • Manage office maintenance: HVAC, plumbing, electrical, janitorial, pest control
  • Serve as primary contact for landlord/building management
  • Solicit, track and resolve facilities issues (tickets, repairs, follow‑ups)
  • Oversee office security systems (badges, access control, cameras if applicable)
  • Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanliness
  • Empty/fill dishwasher on a daily basis
• Vendor/Contract Management
  • Source, onboard, and manage vendors (cleaning, catering, office supplies, etc.)
  • Negotiate contracts and pricing where appropriate
  • Track renewals, service levels, and vendor performance
  • Approve invoices and coordinate with finance for payment
  • Ensure vendors meet compliance, insurance, and safety requirements
  • Track and manage office‑related expenses and identify cost‑saving opportunities
• Office Supplies and Inventory
  • Order and restock office supplies, including printer paper, kitchen items, and equipment
  • Manage inventory levels and storage organization
  • Track usage trends to control costs and avoid shortages
  • Report spend to CFO on a monthly basis
  • Maintain equipment (printers, copiers, coffee machines, etc.)
• Office Culture
  • Be the "face" of TIC Solutions, greet everyone with a smile and a hello
  • Maintain a welcoming, organized, and professional environment
  • Plan and coordinate office events (team lunches, celebrations, holidays, post flyers)
  • Manage onboarding logistics for new team members (desk setup, supplies, welcome materials)
  • Support employee engagement initiatives and in‑office experience (including decorating for holidays)
  • Handle day‑to‑day employee requests related to the office
• Admin Support
  • Manage incoming/outgoing mail, packages, and deliveries daily
  • Plan and set‑up for meetings where snacks, drinks, and meals are required, obtaining approvals if additional spend is required
  • Ensure meeting rooms are equipped and functioning (AV, Zoom setups), elevate to IT if necessary
  • Assist with travel arrangements for GC or CHRO, as needed
• Special Projects
  • Event planning beyond office‑level (large company events, conferences), infrequent but likely

Requirements

• Minimum 2 to 4 years of management experience
• Associate degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self‑starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Ability to self‑direct to accomplish the work of the office
• Strong interpersonal, communication, and team‑oriented skills
• Ability to work in a fast‑paced office environment
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast‑paced office environment

Benefits

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time