Office Coordinator, Houston

BeDirect; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

BeDirect is seeking an Office Coordinator in Houston, responsible for maintaining office cleanliness, organizing events, and supporting daily operations. The ideal candidate will thrive in a fast-paced environment, ensuring smooth coordination of office functions while multitasking effectively.

Success in this role requires a positive attitude, attention to detail, and the ability to prioritize tasks. You'll assist with front desk coverage, inventory management, and ensure a welcoming atmosphere for guests. Join us to be part of a dynamic team in a growing company.

Qualifications

• Must be comfortable wearing many hats in a fast-paced environment.
• Proven ability to multitask and prioritize requests.
• Strong organizational and time management skills.

Responsibilities

• Maintain cleanliness and order of common areas in the office.
• Coordinate and set up office functions and meetings.
• Serve as liaison for IT and networking issues.

Skills

Organizational skills

Time management

Multitasking

Problem-solving skills

Attention to detail

Job description

About the job Office Coordinator, Houston

Who We Are

So, you've heard about being #addedtocart

At Cart.com, our mantra is Be Brand Obsessed. Why? Because we know that our lives are shaped by the brands we interact with daily. As a new disruptor in e-commerce, Cart.com's mission is to not only help brands scale seamlessly, but also build a deeper connection with their customers. We obsess over the brands we serve and the things they care about, and that passion is what drives us to provide a consumer experience like no other.

Since our founding in 2020, Cart.com's one-of-a-kind e-commerce platform has quickly redefined how brands operate online. With our end-to-end world-class tools and services, we empower brands to manage their stores, find more customers, and deliver their products in one seamless experience. It is our mission to give brands the same capabilities as the world's largest retailers so they can do more of what they love -getting their great products into the hands of amazing customers.

We are always looking for entrepreneurial, innovative and determined humans who are eager to creatively transform the e-commerce space. Sound like you? Come hop on the brandwagon and discover what Cart.com is all about.

Cart.com is building a community that is committed to living out these 6 core values:

• WE ARE OBSESSED WITH BRANDS: We live for brands and are fanatical about their success.
• WE THINK BEYOND THE BOX: We explore new ideas and discover creative solutions. We think openly about how to serve brands and solve problems.
• WE DON'T GIVE UP: No one expected this to be easy. We are resilient we dig in and keep going.
• WE SPEAK UP: Every person here has an obligation to question norms, voice concerns, and offer their perspective.
• WE WORK TOGETHER: We work with integrity and respect, ask for help, and extend the same help to others.
• WE ARE HUMAN: Our people are our biggest strength. We have fun and make real connections with one another and with the brands we serve.

Job Summary

The ideal Office Coordinator, Houston should be an experienced, highly organized and energetic self-starter with a successful track record of thriving in a fast‑paced environment. The Office Coordinator will need to be comfortable wearing many hats, to include caring for the office needs, coordinating events such as large meetings, onboarding seminars, and company parties. This role and functions will evolve over time as the company grows, and therefore we need someone who is excited about growth.

You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please. You are a natural multitasker who is quick to respond to and prioritize requests.

The Role

• Effective Front Desk Coverage
• Daily maintenance / cleanliness and order of all common areas: kitchen / coffee bar (including monitoring the age of product for food safety issues as well as maintaining the interior and exterior of all appliances), dishes, conference rooms, front desk space, welcome area, lounge spaces, offices, printer / supply areas, storage spaces, workstations, etc. (ensuring all workstations are equipped with all equipment necessary for employees to work on a daily basis)
• Restock all office supplies for Suite 220 & Suite 225 with necessary items throughout the workday / daily
  • Ensure Omair's personal supplies are restocked
• Keep inventory / purchase of all kitchen and office supplies (with budget in mind)
• Ensure the office is decorated to match the season and the decorations are taken down in a timely manner and stored appropriately
• Ensure all plants are taken care of (indoors and outdoors)
• Occasional errands
• Check mail, disposition as needed, such as scan / email or distribute
• Coordination / Delivery / Set up and breakdown for office lunches
• Coordinate / Organize / Setup and breakdown of office functions and circulate invites via Slack / Outlook calendar
• Serve as liaison and coordinator for any office IT / networking issues
• Greet guests, ensure they have what they need, offer beverages and direct them appropriately as they arrive
• Ensure expense reports are submitted timely by the 5th of the month following all for purchases in the prior month
• Prepare and send monthly office budget by 1st day of each month
• Interface with Cannon Building Management to ensure smooth operation of office / maintenance / any necessary repairs
• Schedule porter with Cannon Building Management in advance of leave
• Handle conference room booking requests in-office and Cannon
• Displays good judgement and reasoning
• Demonstrates professional, respectful, happy demeanor approach in everyday tasks and interactions
• Proactiveness / Attention to detail
• Adapt quickly to new assignments / quickly respond to requests
• Maintain Confidentiality and handle sensitive information
• High Attention to Detail and Organization
• Ability to multitask and prioritize tasks
• Excellent organizational, time management, and problem solving skills
• Laptop to remain secured in office at all times (lunch breaks, holidays, and at the end of every day/weekends)
• Enter time accurately by using the clock-in / clock-out functionality in Workday via laptop daily clock in to start your work day, clock out/in for lunch and clock out at the end of each work day.
• Submit time by Friday at 5 pm every week
• Ability to work independently and complete tasks in a timely manner
• Meeting / Event assistance as needed
• Must be comfortable with standing for longer periods of time
• Frequently move boxes weighing up to 25 pounds across the office for various needs