Office Manager

Dauphin County CASA; Harrisburg (Dauphin County); On-site; USD 60,000 - 80,000; Full time

Job summary

Dauphin County CASA is seeking a full-time Office Manager for its Harrisburg location. This key role involves maintaining office systems, managing schedules, and supporting volunteer efforts. Ideal candidates will possess strong organizational skills, be self-motivated, and have an appreciation for working with diverse audiences. A competitive pay rate starting at $17 per hour and benefits are included.

Benefits

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Proficiency in office software (MAC and PC) including Word and Excel.
• Valid PA State Driver’s License and reliable transportation is a must.
• Strong background in community engagement and event planning.

Responsibilities

• Develop and maintain office systems that support operations.
• Manage staff and program calendars.
• Assist in logistics and administrative duties for fundraising events.

Skills

Organization

Communication

Data entry

Education

Associate’s degree or some College preferred

Tools

QuickBooks

Microsoft Teams

Microsoft Outlook

Canva

Job description

3 days ago Be among the first 25 applicants

Dauphin County Court Appointed Special Advocates (CASA) is seeking a full-time Office Manager for their Linglestown Road, Harrisburg, PA, location. Dauphin County CASA is a local non-profit, which is part of the National CASA/GAL movement to help children who have experienced abuse and/or neglect. Since its establishment in 2018, Dauphin County CASA has trained eleven classes of citizen volunteers, advocating for over 40 children in the Children and Youth protective Services system! Dauphin County CASA is ready to expand capacity to allow the organization to serve even more children in need and a strong office administrator is imperative to that growth. The successful candidate will be responsible for the following:

· Develop and maintain office systems that support Dauphin County CASA’s operations:

o Managing all aspects of the mail

§ Filling out thorough bank deposit slips

§ Scanning checks and filing them

o Data entry in Optima, QuickBooks, and a constituent management system

o Filing

§ Physical and digital files

§ Use of Microsoft Teams for file keeping

o Develop formalized procedures relating to responsibilities

· Managing staff/program calendars in Microsoft Outlook.

o Schedule monthly appointments with program volunteers

o Schedule event gatherings

o Other calendar needs as necessary

· Answer office phone and respond to voicemail messages

· Greet guests who arrive at the office

· Draft professional letters

· Lead role for communication with key stakeholders including:

o PA CASA for program and website needs

o Board/committee members

o Judges/Court Systems

· Assist in logistics and administrative duties related to community fundraisers, social events, board meetings, etc.

· Act as liaison for board/committee member communication

o Communicating board/committee meetings

o Other communications as needed

o Writing and sending thank you letters

· Volunteer and program support

o Schedule information sessions

o Track volunteer clearances and due dates.

· Ability to design in Canva or similar a plus

This is a full-time position consisting of 37.5 hours of office work per week, with a pay rate starting at $17 per hour, and benefits within the first 60 days.

The successful candidate’s work schedule will be negotiated upon acceptance of the position, with the expectation that the agreed upon schedule is to be consistent. It is imperative that the Office Manager be available to work in person, as telecommuting is not an option for this role.

The Office Manager position will provide the successful candidate with a dynamic experience, involving consistent interaction with committed volunteer child advocates, along with the program Board of Directors. Exceptional customer service is imperative.

Candidate must be self-motivated and able to work independently as well as in a team environment. Must take initiative, have flexibility, and demonstrate a genuine appreciation in working with a diverse audience. The successful candidate will be expected to always maintain a high level of confidentiality and professionalism.

Dauphin County CASA is an Equal Opportunity Employer. Desirable experience:

· Proven record of community engagement

· Event planning support

· Process management

· Inventory control

Education, Experience, and Licensing Requirements:

• Associate’s degree or some College preferred
• Proficient with office software (MAC and PC) including Word and Excel
• This position will require successful completion of standard background checks
• A valid PA State Driver’s License and reliable transportation is a must

To be considered for this position, candidates should submit a cover letter, resume, and a writing sample in the form of a thank you letter to a program donor.

Please email applications to us at: [e-mail]

ABOUT US: OUR VISION We envision that every child in Dauphin County has a safe, stable, and nurturing home dedicated to a promising future.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 37.5 per week

• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Harrisburg, PA 17112 (Preferred)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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