Office Manager

Brickley DeLong P.C.; Grand Rapids (MI); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Office Manager to ensure smooth daily operations at their Grand Rapids office. This full-time role involves overseeing tax processing, managing administrative tasks, and leading a team of interns. The ideal candidate will possess strong leadership, communication, and organizational skills, contributing to a collaborative work environment. This innovative firm values growth opportunities and work-life balance, making it an excellent place for career development. If you're proactive and enjoy a dynamic work setting, this position is perfect for you!

Benefits

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Employee discounts

Free food & snacks

Health insurance

Paid time off

Parental leave

Profit sharing

Vision insurance

Qualifications

• Proven leadership and decision-making abilities.
• Strong communication and interpersonal skills required.

Responsibilities

• Manage daily office operations and oversee tax processing.
• Coordinate administrative duties and maintain organized client files.

Skills

Leadership

Decision-making

Initiative

Delegation

Communication

Interpersonal skills

Reliability

Technical skills (Office 365)

Organizational skills

Tools

Office 365

Job description

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Join to apply for the Office Manager role at Brickley DeLong P.C.

Benefits:

• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Paid time off
• Parental leave
• Profit sharing
• Vision insurance

Here at Brickley DeLong, we operate as “One Firm” with a shared vision. We are continually building a team of professionals who are challenged to accept new responsibilities while upholding the highest level of integrity, innovation, and dedication to the Firm and its clients. Our team members perform a variety of services for clients across varied industries, providing a wide range of experiences to help you discover your interests and shape your career as a trusted business advisor.

Brickley DeLong is committed to developing and rewarding our team members. We value hard work, growth opportunities, and work-life balance. Our focus is on quality of work and quality of life, caring about our team members and their families. We believe job satisfaction and positive engagement foster a strong work ethic, teamwork, and lasting client relationships.

The Office Manager is responsible for the smooth daily operations of the Grand Rapids Office and overseeing the tax processing side. Responsibilities may change at any time. The role reports directly to the Firm Administrator and supervises seasonal, administrative interns, or support staff. This is a full-time, nonexempt position, Monday through Friday.

Essential Job Functions

1. Greet and assist clients as needed.
2. Answer and direct phone calls.
3. Monitor project deadlines and communicate conflicts to ensure timely completion.
4. Work with the administrative team to standardize office procedures and implement improvements.
5. Oversee Accounts Receivable, petty cash, and office supplies.
6. Handle administrative duties related to tax season, including scanning, assembly, e-filing, and follow-up.
7. Maintain organized electronic client files.
8. Support office team members and the Firm Administrator.
9. Oversee scanning of client files, facilities maintenance, and office upkeep.
10. Manage bank confirms for audits and client setup for Firm Portal.
11. Coordinate shredding, mailings, and keep client information updated.
12. Recommend improvements in office automation and assist with other support duties.
13. Maintain regular attendance and punctuality.

Skills and Qualifications

The Office Manager should possess:

• Leadership: Ownership, accountability, and ability to lead others.
• Decision-making: Make timely, appropriate decisions.
• Initiative: Proactive in anticipating needs.
• Delegation: Effectively assign tasks and monitor progress.
• Communication: Clear oral and written communication skills.
• Interpersonal skills: Ability to work well with others and promote teamwork.
• Reliability: Dependable and able to work under stress.
• Technical skills: Proficiency in Office 365, strong proofing, and numerical skills.
• Organizational skills: Ability to work efficiently with limited oversight, quickly, and accurately.

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industry: Accounting