Office Manager

For Hers; Gilbert (AZ); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to oversee the administration of its Gilbert facility. This role requires a dynamic individual who excels in organization and communication, ensuring smooth operations and a welcoming environment. Responsibilities include managing budgets, coordinating travel, and maintaining employee records. The company offers a supportive culture with competitive benefits, including unlimited PTO and comprehensive health coverage. If you thrive in a fast-paced environment and are passionate about making a difference, this opportunity is perfect for you.

Benefits

Unlimited PTO

Comprehensive Health Benefits

Employee Stock Purchase Program

401k with Employer Matching

Offsite Team Retreats

Qualifications

• 3-5 years of office administration experience required.
• Strong written and verbal communication skills are essential.

Responsibilities

• Manage internal facility activities and coordinate travel arrangements.
• Ensure cleanliness and safety of the office and manage supplies.

Skills

Office Administration

Communication Skills

Technical Skills for HR Systems

Organizational Skills

Detail Orientation

Education

Associate Degree in Business Administration

Bachelor Degree in Business Administration

Tools

Excel

Google Sheets

Job description

Hims & Hers is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are redefining healthcare by putting the customer first and delivering access to care that is affordable, accessible, and personal, from diagnosis to treatment to delivery. No two people are the same, so we provide access to personalized care designed for results. By normalizing health & wellness challenges and innovating on their solutions, we’re making better health outcomes easier to achieve.

Hims & Hers is a public company, traded on the NYSE under the ticker symbol “HIMS.” To learn more about the brand and offerings, you can visit hims.com/about and hims.com/how-it-works. For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below and visit www.hims.com/careers-professionals.

About the Role:

Hims and Hers is looking for an Office Manager to manage the office administration of our outsourcing facility in Gilbert, AZ. You are a proactive, trustworthy team player who values organization with a sense of urgency & detail. You love to be the first point of contact for internal and external parties for the facility to get the job done. You are a dynamic multi-tasker who can own an office issue and be able to switch projects and focus with ease - because things can, and do change direction quickly. People love working with you because you are cool and compassionate and know how to get stuff done.

You Will:

• Manage all internal facility activities with events and recognition for employees by helping develop and follow a budget.
• Ensure cleaning services keep the facility/office clean and safe and ensure its appliances are in good working order as well as managing Market vendor.
• Monitor and ensure budget for office supplies, furniture, appliances, and electronics are followed and ordered as necessary.
• Coordinate travel arrangements and itineraries for facility.
• Sort and distribute incoming mail to appropriate parties for approval and processing; design a filing system to ensure proper record keeping.
• Track & organize internal supply expenses with finance teams.
• Ensure and maintain records according to retention policies.
• Manage all new hire paperwork, including I-9 documentation, benefits overviews, and time clock training; coordinate new hire orientation and set up and maintain employee files.
• Coordinate with IT to ensure all new hire employees have access to internal software systems relevant to their position.
• Coordinate with to facilitate new hire training for first day employees and ensure training is recorded and retained.
• Serve as the primary information provider for the People Team, fielding basic questions about benefits and pay.
• Deliver the company training programs to all new hires on how to use the time clock, ensure managers are trained to perform timekeeping in Paylocity, and collect attendance records for department managers.
• Additional duties as needed.

You Have:

• 3-5 years of office administration experience required.
• Associate or Bachelor degree in business administration or related field.
• A “get it done” attitude and approach to the job – doing what it takes to move the company forward.
• Technical skills to use HR systems and detail orientation to make sure our information is accurate.
• Strong written and verbal communication skills.
• Proficiency in spreadsheet software programs such as Excel or Google Sheets.
• Track record of integrity, discretion and ethical behavior in all work situations, with a strong understanding and respect for keeping confidences with matters relating to people.
• Comfortable working with remote employees.
• Proven organizational skills.
• Occasional travel may be required.

Our Benefits:

• Competitive salary & equity compensation for full-time roles.
• Unlimited PTO, company holidays, and quarterly mental health days.
• Comprehensive health benefits including medical, dental & vision, and parental leave.
• Employee Stock Purchase Program (ESPP).
• 401k benefits with employer matching contribution.
• Offsite team retreats.

Conditions of Employment:

• This position will require working with Hazardous Drugs (HD) and would require that Personal Protective Equipment (PPE) be worn for the length of working with these drugs.
• This position requires medical approval to wear respiratory protection in the form of negative or positive pressure respirators.
• Physical exertion required. Including, but not limited to, walking up to 50% of the time, standing up to 100% of the time, squatting and bending up to 20% of the time and lifting up to 80% of the time for up to a twelve hour shift.
• Due to the risk of reproductive capability in handling or compounding certain Hazardous Drugs (HD) associates must be willing to confirm that they understand the potential risks of handling hazardous drugs.

We are committed to building a workforce that reflects diverse perspectives and prioritizes ethics, wellness, and a strong sense of belonging. If you're excited about this role, we encourage you to apply—even if you're not sure if your background or experience is a perfect match.

Hims considers all qualified applicants for employment, including applicants with arrest or conviction records, in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act, and any similar state or local fair chance laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

Hims & Hers is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please contact us at [e-mail] and describe the needed accommodation.

To learn more about how we collect, use, retain, and disclose Personal Information, please visit our Global Candidate Privacy Statement.