Office Manager

kochfoods; Georgia; On-site; USD 42,000 - 65,000; Full time

Job summary

Koch Foods is seeking an Office Manager to oversee the Gainesville Administration Building’s daily operations, including accounting, purchasing, inventory, and office services. The role supports management and employees, ensuring processes are accurate, organized, and timely.

Key duties include handling receipts and invoices, maintaining records, coordinating IT support when needed, and managing supplies and security access. The position may require occasional evening or weekend hours on site.

Qualifications

• High school diploma or equivalent required; additional education preferred.
• Experience in office management, administrative work, or accounting preferred.
• Strong organizational and time-management skills emphasized.

Responsibilities

• Match poultry receiving records to purchase orders and enter information.
• Match receiving records to vendor invoices and coordinate payments.
• Prepare shortweight and purchasing reports and resolve variances with plant personnel.
• Maintain and reconcile freezer inventory records.
• Provide administrative support for Gainesville and Cumming locations and cover absences.
• Schedule and coordinate office and equipment repairs; manage supplies and petty cash.

Skills

Office management experience

Accounting basics

Time management

Attention to detail

Communication skills

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

The Office Manager is responsible for overseeing the day-to-day administrative and office operations of the Gainesville Administration Building. This position supports accounting, purchasing, inventory, employee needs, office services, and communication between the office and plant. The Office Manager ensures that office processes are accurate, organized, and completed in a timely manner while providing administrative support to management and employees.

Essential Duties and Responsibilities:

• Match poultry receiving records to purchase orders, calculate shortweights, and enter receiving information into the system.
• Match poultry receiving records to vendor invoices, enter invoices, and coordinate payments.
• Prepare shortweight and purchasing reports, and work with plant personnel to research and resolve variances.
• Calculate, review, and reconcile product yields.
• Maintain and reconcile freezer inventory records.
• Provide administrative and office support for the Gainesville and Cumming locations as needed, including coverage during employee absences.
• Order and maintain office supplies and ensure adequate inventory of necessary office materials.
• Schedule and coordinate office and office equipment repairs and maintenance services.
• Track, maintain, and balance petty cash.
• Assist employees with general office-related questions and help coordinate IT support when needed.
• Maintain organized office records, reports, and documentation.
• Coordinate the flow of paperwork between the office and plant.
• Coordinate security access and distribute keys, badges and entry codes.
• Assist with coordinating meetings and holiday meals as requested.
• Deliver and retrieve paperwork from the plant and post office on a daily basis.
• Assist management and other departments with administrative projects and special assignments as needed.
• Maintain confidentiality of company, employee, vendor, and financial information.
• Perform other duties as assigned.

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Previous office management, administrative, accounting, or related experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and general computer systems.
• Ability to work independently and make sound decisions within established guidelines.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Valid driver's license and reliable transportation for daily plant and post office errands.
• Some evening, weekend and holiday hours may be required occassionally.