Office Manager

Koch Foods Inc.; Gainesville (GA); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

401k Savings Plan

Health, Dental and Vision Insurance

Short-Term and Long-Term Disability

Job summary

Koch Foods Inc. seeks an Office Manager to oversee daily administrative operations at the Gainesville Administration Building.

The role supports accounting, purchasing, inventory, and employee needs while ensuring timely, accurate office processes and strong coordination between the office and the plant. The position requires excellent organizational skills, attention to detail, and the ability to handle multiple priorities.

Qualifications

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Experience in office management, administrative, accounting, or related roles is preferred.
• Strong organizational and time-management skills; detail-oriented.

Responsibilities

• Oversee day-to-day administrative and office operations for Gainesville Administration Building.
• Support accounting, purchasing, inventory, employee needs, and office services.
• Coordinate communication between the office and plant; ensure timely and accurate office processes.
• Match poultry receiving records to purchase orders and vendor invoices; enter data.
• Maintain and reconcile inventory records and petty cash; support IT coordination as needed.
• Schedule and coordinate office repairs, purchases, and equipment maintenance; manage supplies.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Interpersonal skills

Microsoft Office

Independent work

Confidentiality

Driver's license

Education

High school diploma or equivalent

Administrative experience preferred

Tools

Microsoft Office

Job description

The Office Manager is responsible for overseeing the day-to-day administrative and office operations of the Gainesville Administration Building. This position supports accounting, purchasing, inventory, employee needs, office services, and communication between the office and plant. The Office Manager ensures that office processes are accurate, organized, and completed in a timely manner while providing administrative support to management and employees.

Essential Duties and Responsibilities:

• Match poultry receiving records to purchase orders, calculate shortweights, and enter receiving information into the system.
• Match poultry receiving records to vendor invoices, enter invoices, and coordinate payments.
• Prepare shortweight and purchasing reports, and work with plant personnel to research and resolve variances.
• Calculate, review, and reconcile product yields.
• Maintain and reconcile freezer inventory records.
• Provide administrative and office support for the Gainesville and Cumming locations as needed, including coverage during employee absences.
• Order and maintain office supplies and ensure adequate inventory of necessary office materials.
• Schedule and coordinate office and office equipment repairs and maintenance services.
• Track, maintain, and balance petty cash.
• Assist employees with general office-related questions and help coordinate IT support when needed.
• Maintain organized office records, reports, and documentation.
• Coordinate the flow of paperwork between the office and plant.
• Coordinate security access and distribute keys, badges and entry codes.
• Assist with coordinating meetings and holiday meals as requested.
• Deliver and retrieve paperwork from the plant and post office on a daily basis.
• Assist management and other departments with administrative projects and special assignments as needed.
• Maintain confidentiality of company, employee, vendor, and financial information.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Previous office management, administrative, accounting, or related experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and general computer systems.
• Ability to work independently and make sound decisions within established guidelines.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Valid driver's license and reliable transportation for daily plant and post office errands.
• Some evening, weekend and holiday hours may be required occassionally.

Physical Requirements

• Typical office environment.

Benefits Information

Benefits Eligibility Varies

• Paid Time Off
• 401k Savings Plan
• Health, Dental and Vision Insurance
• Short-Term and Long-Term Disability Insurance
• FREE $25,000 life insurance policy with additional life insurance programs available
• Company Sponsored Purchasing Program
• On-the-Job Training Provided
• Weekly Pay Check
• Promotional Career Opportunities
• All required Personal Protection Equipment is provided
• Company Cook-Outs, Safety Rewards, Giveaways, etc.
• Come be a part of a Family Oriented Company that offers so much more!

About Us

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KOCH FOODS IS A DIVERSE COMPANY THAT BELIEVES ITS EMPLOYEES ARE THE FOUNDATION FOR INVESTING IN ITS FUTURE. AT KOCH FOODS, EVERY TEAM MEMBER IS CRITICAL IN HELPING US DELIVER ON OUR COMMITMENT TO OUR CUSTOMERS. KOCH FOODS IS AN EQUAL OPPORTUNITY PARTNER.

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