Office Manager

Hiring Winners; Fort Worth (TX); On-site; USD 60,000 - 76,000; Full time

Job summary

Hiring Winners is seeking an Office Manager to oversee accounting operations, prepare financial statements, and provide insightful analyses that drive decision making across departments.

The role reports to General Manager and CFO, coordinating with Accounting, Sales, and Service teams, and ensuring internal controls and timely reporting to support budget adherence and business growth.

Qualifications

• High School diploma or equivalent.
• Three years of experience in a dealership position (preferred).
• Working knowledge of dealership financial statements.
• Ability to explain technical financial information in an understandable manner.
• Excellent communication skills.

Responsibilities

• Office Manager provides sales and expense analyses for all departments and reflects the financial condition of the dealership.
• Supports accounting functions and financial reporting for the dealership; works with management and other departments to ensure productive operations.
• Maintains excellent business relations with customers and internal teams; helps develop and motivate accounting staff to meet performance metrics.
• Prepare complete financial statements and submit to management within established timeframes.
• Interpret and analyze financial statements and inform General Manager of trends and cash needs.
• Develop and maintain an effective cash management system.
• Close the books accurately each month and submit required statements and reports.
• Manage and safeguard store assets and ensure internal controls are in place.

Skills

Communication skills

Explain financials clearly

Analytical thinking

Education

High School diploma or equivalent

Job description

Office Manager

Office Managerprovides sales and expense analyses for all departments. Fairly represents the financial condition of the dealership, develops controls necessary for the proper conduct of the business, and maintains accurate records. This position interacts daily with Accounting Associates, Sales Associates, Service Managers, support staff and customers, just to name a few.

Job Responsibilities

Office Manageris a key position that reports to the General Manager and the Corporate CFO. TheOffice Managersupports the entire accounting function and financial reporting for our dealership. This position will work closely with management and other departments to help ensure harmonious and productive operations, which will help maximize the success of the dealerships. Successful Candidates must be able to maintain excellent business relations with customers, both internally and externally. Candidates will also be expected to help develop and motivate accounting associates to ensure that performance metrics are being met or exceeded.

Other essential responsibilities:

• Prepare complete financial statements and submit to the manufacture and management in accordance with established timeframes
• Interpret and analyze financial statements
• Keep the General Manager informed on the trends and cash needs of the business
• Develop and maintain an effective cash management system
• Manage the day to day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies
• Close the books accurately each month
• Prepare and submit required statements and reports
• Manage and safeguard the stores assets and ensure that internal controls are in place
• Assist department managers in reading and interpreting their financial reports and in creating action plans needed to improve their operation
• Respond to request for information and assistance in a timely manner
• Work with General Manager to improve revenue or reduce expense in order to meet or exceed budget and grow the business
• Work with staff to ensure that corporate initiatives are attained

Requirements

• High School diploma or equivalent
• Three years of experience in a dealership position (preferred)
• Working knowledge of dealership financial statements
• Ability to explain technical financial information in an understandable manner
• Excellent communication skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.