Office Manager

Metropolitan Management Group; Fort Washington (PA); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading company is seeking a full-time Office Manager to join its growing architectural division. This role involves managing project schedules, supporting architects, and overseeing office administration. Candidates should have strong organizational skills and experience in administrative roles within the AEC industry. A competitive benefits package is included, offering medical, dental, vision, and more.

Benefits

Medical/Dental/Vision Insurance

401k Plan/Match

Paid Time Off

Bonus Program

Qualifications

• 5+ years of administrative experience.
• 5+ years’ experience in the AEC industry preferred.

Responsibilities

• Manage project production schedules and milestones.
• Assist with marketing materials, proposals, and reports.
• Handle data entry for project invoicing.

Skills

Highly organized

Technology savvy

Superior communication

Education

High school diploma

Bachelor’s degree in engineering, architecture, or construction management

Tools

MS Office

Adobe Suite

Job description

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Department: Wisdom Tree Group

Location: Metropolitan Companies Fort Washington

Description

Metropolitan Companies is seeking a full-time Office Manager to join our growing architectural division, The Wisdom Tree Group! This position presents a great opportunity for an experienced construction admin to gain more knowledge and be part of a fast-growing organization. This position will report to the Residential Architect Manager. We have a competitive package that includes benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401K plan, etc. If you are flexible, motivated and want to join a growing company, then this is the role for you!

Key Responsibilities

• Manage project production schedules and milestones for all divisions
• Maintain Gantt chart of active projects' progress and deadlines
• Support architects with preparation of permit review documentation
• Track and manage RFI and submittal responses through Procore
• Maintain accurate records of project communications and submittals
• Organize active digital project files and prepare project milestones for archival
• Prepare and proofread correspondence, reports, and presentations
• Assist with marketing materials, proposals, and reports
• Manage resource calendars and schedule studio meetings
• Coordinate office events with product vendors
• Responsible for purchase of office supplies
• Monitor and maintain the status of all equipment hardware and software licenses
• Maintain records and handle renewal of professional licenses and business registrations
• Manage new hire onboarding, coordinating with HR and IT
• Handle data entry for project invoicing
• Manage company invoicing and troubleshoot issues
  
  

Skills, Knowledge And Expertise

Competencies:

• Highly organized and flexible and takes ownership of assigned tasks for consistent follow-through
• Technology savvy with business software, such as MS Office, Adobe Suite
• Superior verbal and written communication ability
  
  

Qualifications:

• High school diploma
• Bachelor’s degree in engineering, architecture, or construction management preferred
• 5+ years of administrative experience
• 5+ years’ experience, in the AEC (Architecture, Engineering and Construction) industry preferred
  
  

Benefits

Benefits:

• Medical/Dental/Vision Insurance
• Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
• Health Savings Plan (HSA)
• 401k Plan/Match
• Holiday Pay
• Paid Time Off
• Bonus Program
• Employee Referral Bonus

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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