Office Manager

Tiello; Fort Smith (AR); Sur place; USD 60 000 - 70 000; Plein temps

Résumé du poste

Tiello is seeking an Office Manager for its Fort Smith, AR location to oversee day-to-day administrative operations for the commercial roofing and waterproofing division.

You will maintain project records, coordinate communications with project managers, field teams, vendors and customers, and support billing, purchasing and file management to ensure accurate documentation and timely workflows.

Responsabilités

• Oversee day-to-day administrative operations for the Fort Smith branch.
• Maintain organized filing systems, project records, and company documentation.
• Support branch management, project managers, and field teams with administrative needs.
• Serve as a point of contact for customers, vendors, subcontractors, and internal personnel.
• Assist with scheduling, correspondence, reporting, and general office coordination.

Description du poste

Job Title: Office Manager – Commercial Roofing & Waterproofing

Location: Fort Smith, AR

Salary Range: $60,000 -$70,000 annually (estimated, based on experience)

About the Opportunity

Tiello is partnered with a leading commercial roofing company that is seeking a highly organized, detail-oriented Office Manager to support daily operations at its Fort Smith, Arkansas location.

This role will keep the administrative and operational sides of the business running smoothly. The ideal candidate will have experience supporting a commercial construction, roofing, waterproofing, or specialty contracting business and be comfortable managing multiple responsibilities in a fast-paced environment.

This position works closely with branch leadership, project managers, field personnel, vendors, and customers to ensure accurate documentation, timely billing, efficient purchasing, and overall operational support.

Key Responsibilities

Office Administration & Branch Support

• Oversee day-to-day administrative operations for the Fort Smith branch.
• Maintain organized filing systems, project records, and company documentation.
• Support branch management, project managers, and field teams with administrative needs.
• Serve as a point of contact for customers, vendors, subcontractors, and internal personnel.
• Assist with scheduling, correspondence, reporting, and general office coordination.

Project Administration & Job Documentation

• Set up new job files and maintain accurate project documentation throughout the project lifecycle.
• Coordinate job closeout documentation, including warranties and required paperwork.
• Process and track work orders, service requests, and project-related documents.
• Maintain accurate records for commercial roofing and waterproofing projects.
• Communicate with project managers and field teams to ensure documentation is complete and up to date.

Billing, Purchasing & Financial Administration

• Prepare customer invoices and assist with project billing.
• Perform light bookkeeping, data entry, and basic financial recordkeeping.
• Generate and track purchase orders for roofing materials, equipment, and supplies.