Office Manager

firstPRO, Inc; Edina (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

FirstPRO, Inc. is seeking an accomplished Office Manager to partner with the General Manager, Operations Manager, and the corporate team to drive financial accuracy, support employees, and ensure efficient business operations.

This role offers broad exposure across accounting, HR, and compliance in a growing manufacturing environment. You will oversee AP/AR, payroll, onboarding, benefits, vendor compliance, and record-keeping, while collaborating with leadership to streamline processes and

Qualifications

• Experience in office management or administrative leadership within manufacturing is preferred.
• Familiarity with NetSuite, RAMP, payroll systems, and financial reporting.
• Experience with HR administration, benefits, and compliance.
• Strong organizational skills, attention to detail, discretion, and ability to manage competing priorities.

Responsibilities

• Oversee accounts payable and receivable, invoicing, reconciliations, purchasing, and month-end activities.
• Process weekly payroll, onboarding and benefits, maintain employee records.
• Manage insurance programs, regulatory filings, vendor compliance, and facility-related administrative needs.
• Partner with leadership to improve processes, maintain accurate records, and keep day-to-day operations running efficiently.

Job description

Great opportunity for an Office Manager, you’ll work closely with the General Manager, Operations Manager, and corporate team to drive financial accuracy, support employees, and ensure efficient business operations.

Key Responsibilities:

• Accounting & Finance: Oversee accounts payable and receivable, invoicing, reconciliations, purchasing, collections, and month-end activities.
• Human Resources & Payroll: Process weekly payroll, coordinate onboarding and benefits, maintain employee records, and support workforce planning.
• Compliance & Administration: Manage insurance programs, regulatory filings, certifications, vendor compliance, and facility-related administrative needs.
• Operational Support: Partner with leadership to improve processes, maintain accurate records, and keep day-to-day operations running efficiently.

What We’re Looking For:

• Experience in office management, accounting, or administrative leadership; manufacturing or industrial experience is a plus.
• Familiarity with NetSuite, RAMP, payroll systems, and financial reporting.
• Experience with HR administration, benefits, and compliance.
• Exceptional organizational skills, attention to detail, discretion, and the ability to manage competing priorities.

This is a great opportunity for a versatile professional who enjoys taking ownership, collaborating with leadership, and making a meaningful impact across a growing business.