Office Manager

Exotec Deutschland GmbH; Delaware; On-site; USD 47,000 - 69,000; Full time

Job summary

Exotec Deutschland GmbH is seeking an Office Manager to elevate the employee experience at our Munich office. You will blend workplace operations, hospitality, and culture-building to ensure a smooth, welcoming environment for colleagues and visitors.

You will lead local initiatives, coordinate events, manage vendor relations, and partner with Finance and HR to support onboarding and communications across our European team.

Qualifications

• Experience in workplace operations or facilities management.
• Ability to build relationships with employees, leaders, vendors and visitors.
• Strong organizational and project management skills.
• Proactive, solutions-oriented mindset and willingness to improve processes.
• Ability to work onsite full-time in the Munich office.

Responsibilities

• Plan and champion local employee experience initiatives and events.
• Serve as a key contact for workplace operations and visitor experience.
• Manage relationships with vendors and service providers.
• Coordinate office improvements, relocations, and projects.
• Support onboarding and contribute to welcoming new hires.
• Assist with internal communications across the European team.

Skills

Workplace Experience

Office Operations

Facilities Management

Hospitality

Event Coordination

HR Support

Vendor Coordination

Job description

Introduction

Exotec designs and delivers advanced automation solutions that help global brands optimize warehouse performance while supporting warehouse teams across every level. Our organization combines elegant mechanical design, resilient software and a deep understanding of logistics operations to solve our clients' most complex challenges.
Joining Exotec means contributing to an international company where people and purpose guide the way we work. Our teams collaborate with clarity, challenge ideas and share a collective commitment to engineering solutions that matter. We value the diversity of more than 1,000 ExoPeople who bring their expertise, perspective and experience to our shared vision.
Here your work has a visible impact, from the way we work to the reliability we commit to deliver. You will join a place where collaboration, excellence, and meaningful impact guide how we build what comes next.

What You'll Do

As our Office Manager, you'll help create an exceptional employee experience at Exotec's office in Munich. Sitting at the intersection of workplace operations, employee engagement, and hospitality, you'll play a key role in keeping our office running smoothly while helping build a positive and connected workplace culture.

• Plan and champion local employee experience initiatives, including engagement activities, internal events, wellness programs, communications, and workplace culture efforts.
• Serve as a key point of contact for workplace operations, ensuring employees, visitors, and clients have a positive experience in our Munich office.
• Manage relationships with vendors and service providers, from sourcing and contracting through ongoing performance oversight.
• Coordinate workplace projects, office improvements, relocations, and operational initiatives.
• Partner with Finance to manage invoices, budgets, and workplace-related services.
• Support onboarding activities and contribute to a welcoming experience for new hires.
• Help drive clear and engaging internal communications across the European team.
• Identify opportunities to improve workplace services, employee experience, and operational processes.

Requirements

• Experience in workplace experience, office operations, facilities, hospitality, employee experience, event coordination, HR support, or a related field.
• A talent for building relationships and working effectively with employees, leaders, vendors, and visitors.
• Strong organizational and project management skills, with the ability to manage multiple priorities.
• A proactive, solutions-oriented mindset and a desire to continuously improve how things are done.
• The ability to thrive in a fast-paced, multicultural environment and work onsite full-time in our Munich office.
• Nice to have: Experience supporting employee engagement initiatives, onboarding programs, workplace operations, facilities management, or multinational teams — additional language skills, particularly Italian or French, are always welcome!

We offer

We strongly encourage applications from candidates of all genders to help us build a truly inclusive environment. If you don’t meet every requirement listed below, don’t worry—your skills and experiences may still make you a great fit!