Office Manager

The Regional Municipality of Durham; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Regional Municipality of Durham is seeking a proactive Office Manager to join their team in Dallas. This full-time in-office position involves administrative support, office management, compliance assistance, and marketing. The ideal candidate will have strong communication skills and a proven administrative background, ready to thrive in a dynamic environment.

Qualifications

• Proven experience as an Office Manager or similar role.
• Excellent written and verbal communication skills.
• Familiarity with billing/accounting processes.

Responsibilities

• Provide administrative assistance to ensure efficient operation.
• Oversee office organization and supply inventory.
• Assist with marketing campaigns and newsletter coordination.

Skills

Communication

Organization

Attention to detail

Time management

Grant writing

Tools

Quickbooks

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Office Manager to join our team on a full-time basis. This is an in-office position, ideal for a motivated professional who thrives in a dynamic, fast-paced environment and is passionate about keeping operations running smoothly.

Key Responsibilities:

Administrative Support: Provide day-to-day administrative assistance to ensure efficient operation of the office.

General Office Management: Oversee office organization, supply inventory, vendor coordination, and overall workspace efficiency.

Marketing and Sales Support: Assist in the development and execution of marketing campaigns, maintain promotional materials, and support sales initiatives.

Compliance Support: Prepare and file lobbyist and equity disclosures and compliance documentation before regular deadlines.

Billing and Collections Assistance: Support accounting functions, including invoice preparation, payment tracking, and follow-ups on outstanding balances.

Newsletter Coordination: Collaborate with staff to draft, format, and distribute regular newsletters and communications.

Grant Writing Support: Assist with grant research, documentation gathering, and the development of compelling grant proposals.

Qualifications:

Proven experience as an Office Manager or similar administrative role
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Familiarity with Quickbooks
Basic understanding of billing/accounting processes
Experience or familiarity with lobbying compliance and/or grant writing is a strong asset
Proficiency with Microsoft Office Suite and other productivity tools