Office Manager

Allegheny County Bar Association; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading legal organization in Dallas seeks a proactive Office Manager to streamline operations. Ideal candidates will manage administrative tasks, support marketing efforts, and ensure compliance with regulations. If you have experience in office management and thrive in dynamic settings, this role may be for you.

Qualifications

• Proven experience as an Office Manager or similar administrative role.
• Excellent written and verbal communication skills.
• Familiarity with billing/accounting processes.

Responsibilities

• Provide day-to-day administrative assistance.
• Oversee office organization and vendor coordination.
• Assist with grant research and compliance documentation.

Skills

Organizational skills

Communication

Attention to detail

Proficiency with Microsoft Office Suite

Tools

Quickbooks

Job description

We are seeking a highly organized and proactive Office Manager to join our team on a full-time basis. This is an in-office position, ideal for a motivated professional who thrives in a dynamic, fast-paced environment and is passionate about keeping operations running smoothly.

Key Responsibilities:

Administrative Support: Provide day-to-day administrative assistance to ensure efficient operation of the office.

General Office Management: Oversee office organization, supply inventory, vendor coordination, and overall workspace efficiency.

Marketing and Sales Support: Assist in the development and execution of marketing campaigns, maintain promotional materials, and support sales initiatives.

Compliance Support: Prepare and file lobbyist and equity disclosures and compliance documentation before regular deadlines.

Billing and Collections Assistance: Support accounting functions, including invoice preparation, payment tracking, and follow-ups on outstanding balances.

Newsletter Coordination: Collaborate with staff to draft, format, and distribute regular newsletters and communications.

Grant Writing Support: Assist with grant research, documentation gathering, and the development of compelling grant proposals.

Qualifications:

Proven experience as an Office Manager or similar administrative role
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Familiarity with Quickbooks
Basic understanding of billing/accounting processes
Experience or familiarity with lobbying compliance and/or grant writing is a strong asset
Proficiency with Microsoft Office Suite and other productivity tools