Office Manager

Fenningham, Dempster & Coval LLP; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

A prominent law firm is seeking a proactive Office Manager to ensure smooth operations in a fast-paced environment. This full-time, in-office role involves managing administrative support, office organization, billing, marketing, and compliance documentation. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office Suite.

Qualifications

• Proven experience as an Office Manager or similar administrative role.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational abilities.

Responsibilities

• Provide day-to-day administrative assistance to ensure efficient operation of the office.
• Oversee office organization, supply inventory, and vendor coordination.
• Assist in the development and execution of marketing campaigns.

Skills

Communication

Organization

Attention to Detail

Quickbooks

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Office Manager to join our team on a full-time basis. This is an in-office position, ideal for a motivated professional who thrives in a dynamic, fast-paced environment and is passionate about keeping operations running smoothly.

Key Responsibilities:

Administrative Support: Provide day-to-day administrative assistance to ensure efficient operation of the office.

General Office Management: Oversee office organization, supply inventory, vendor coordination, and overall workspace efficiency.

Marketing and Sales Support: Assist in the development and execution of marketing campaigns, maintain promotional materials, and support sales initiatives.

Compliance Support: Prepare and file lobbyist and equity disclosures and compliance documentation before regular deadlines.

Billing and Collections Assistance: Support accounting functions, including invoice preparation, payment tracking, and follow-ups on outstanding balances.

Newsletter Coordination: Collaborate with staff to draft, format, and distribute regular newsletters and communications.

Grant Writing Support: Assist with grant research, documentation gathering, and the development of compelling grant proposals.

Qualifications:

Proven experience as an Office Manager or similar administrative role
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Familiarity with Quickbooks
Basic understanding of billing/accounting processes
Experience or familiarity with lobbying compliance and/or grant writing is a strong asset
Proficiency with Microsoft Office Suite and other productivity tools