Office Manager

Quick USA Inc.; Dallas (TX); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Time Off

401(k)

Job summary

Quick USA Inc. is seeking an experienced HR & General Affairs Manager (Bilingual Japanese/English) for its North Dallas headquarters. This role combines HR leadership with office management, owning policy design, handbook updates, PTO processes, and internal workflows.

The ideal candidate will have 5+ years in HR/GA, strong knowledge of U.S. labor laws, and a track record of building compliant HR systems. The position offers on-site and hybrid work options with a competitive salary and

Qualifications

• 5+ years of hands-on experience in Human Resources and General Affairs / Office Management.
• Proven track record in HR policy/system design, Employee Handbook creation/revision, and PTO/leave administration.
• Bilingual fluency in Japanese and English (native-level Japanese for HQ, professional English for vendors and staff).
• Solid knowledge of U.S. labor laws, HR compliance, and administrative workflows.
• Strong organizational, decision-making, and interpersonal skills with high attention to detail.

Responsibilities

• Design, implement, and update internal HR policies, procedures, and corporate workflows/approval processes.
• Maintain and update the Employee Handbook for compliance with labor laws.
• Oversee PTO policies, leave management, employee requests, and approval/settlement processes.
• Manage onboarding/offboarding, inquiries, performance evaluation frameworks, and engagement initiatives.
• Oversee office operations, facilities maintenance, and vendor relationships.
• Lead company-wide operational initiatives and office relocations as needed.

Skills

Bilingual Japanese/English

HR policy design

Employee handbook management

PTO administration

Labor law knowledge

Organizational skills

Interpersonal skills

Job description

[ Position ]

HR & General Affairs Manager (Bilingual Japanese/English)

[ Position Summary ]

A leading global housing and construction group is seeking an experienced HR & General Affairs Manager for its corporate headquarters in the North Dallas area. This non-accounting role combines comprehensive Office Management with strategic and operational Human Resources. The ideal candidate will take full ownership of administrative operations, HR policy design, Employee Handbook updates, PTO management, and internal approval/workflow systems.

[ Essential Duties & Responsibilities ]

Human Resources (HR):

• HR Policy & System Design: Design, implement, and update internal HR policies, procedures, and corporate workflows/approval processes.
• Compliance & Handbook Management: Maintain, review, and update the Employee Handbook to ensure compliance with federal, state, and local labor laws.
• Benefits & PTO Administration: Oversee PTO policies, leave management, employee requests, and approval/settlement processes.
• Employee Relations & Lifecycle: Manage employee onboarding/offboarding, internal inquiries, performance evaluation frameworks, and team engagement initiatives.

General Affairs & Office Operations:

• Office Operations: Oversee day-to-day corporate office operations, workplace logistics, supply management, and facilities maintenance.
• Vendor & Property Management: Serve as the main point of contact for building management, external contractors, and administrative service vendors.
• Administrative Projects: Lead company-wide operational initiatives, workplace enhancements, and office relocations or reconfigurations as needed.

(Note: This position does NOT involve accounting or finance duties.)

[ Working Hours / Style ]

• Standard Business Hours (Exempt)
• On-site / Hybrid negotiable

[ Working Location ]

North Dallas Area, Texas (Dallas / Fort Worth Metroplex)

[ Salary / Benefits ]

• Salary: $100,000 / year (Base salary, negotiable based on experience)
• Benefits: Medical, Dental, Vision insurance (Fully covered by employer), Paid Time Off, 401(k), etc.

[ Qualifications ]

• 5+ years of hands-on experience in Human Resources and General Affairs / Office Management.
• Proven track record in HR policy/system design, Employee Handbook creation/revision, and PTO/leave administration.
• Bilingual fluency in Japanese and English (Native-level Japanese for internal/HQ communication; Professional English for vendors, legal, and local staff).
• Solid knowledge of U.S. labor laws, HR compliance, and administrative workflows.
• Strong organizational, decision-making, and interpersonal skills with high attention to detail.