Senior Administrator

Quick USA Inc.; Torrance (CA); Hybrid; USD 43,000 - 53,000; Full time

Benefits offered by this job

Bonus

Medical, Dental, Vision, Prescription

401K

Job summary

Quick USA Inc. in Torrance, CA is seeking a Senior Administrator in the General Administration & HR function to support governance, contract management, CPRA data privacy, and board meetings.

The role requires bilingual English and Japanese, strong public speaking, leadership, and hands-on office management to balance legal tasks with daily operations.

Qualifications

• 4+ years of related knowledge and experience.
• Bilingual English and Japanese communication skills.
• Public speaking experience and team leadership.
• Ability to handle CA CPRA data privacy requirements.
• Experience with contract/agreement management.

Responsibilities

• Act as GA & HR team member, understand sales dept roles & responsibilities.
• Lead GA & HR initiatives to support company growth.
• Improve work environment to motivate all employees.
• Plan GA & HR areas of improvement and propose new ideas.
• Manage GA daily operations and achieve annual goals.
• Train team to process GA & HR daily operations.
• Handle contract/agreement management matters.
• Manage CPRA personal information responsibilities.
• Oversee corporate liability insurances and licenses.
• Coordinate shareholders' and board meeting logistics.
• Manage facility administration and office security systems.

Skills

Bilingual English/Japanese

Public speaking

Leadership

Office administration

Contract management

Data privacy (CPRA)

Board support

Facilities security

Insurance administration

Microsoft Office

Tools

Microsoft Office

Job description

Position

Senior Administrator ( General Administration Department / General Administration & Human Resources Section)

Summary

This position acts as the backbone of corporate governance and operations for the North American office. As a Senior Administrator, you will spearhead critical functions including Contract & Agreement Management, CPRA data privacy, and Board of Directors support, while overseeing facility security and comprehensive corporate insurances.

Beyond technical execution, you are expected to train and lead the team to achieve annual objectives, requiring strong bilingual communication skills (English and Japanese), confidence in public speaking, and the professional maturity to balance complex legal tasks with hands‑on office management.

Primary Roles and Responsibilities

• As a GA & HR team member, deeply understand the roles & responsibilities of sales departments
• Think and act proactively how we can contribute as a leader of GA & HR member for company growth.
• Take initiative on internal support & strive to improve the work environment to motivate all employees.
• Plan the GA & HR areas of improvement, propose new ideas and challenge to create more values.
• Take initiative to handle all GA related daily operations.
• Achieve the goals in annual GA & HR action plan.
• Demonstrate leadership and train all team members in order to process GA & HR daily operations.
• Handle all contract/agreement management related matters.
• Handle all personal information management based on the California Privacy Rights Act.
• Handle all corporate liability insurances / corporate licenses.
• Handle all shareholders' / board of directors meeting related matters.
• Handle all facility administration and maintain safe and clean office environment.
• Manage security systems/cameras and access card system to enhance office security.
• Maintain lease equipment, company vehicles, office supplies, cellular phones and office keys.
• Handle other roles or special projects assigned by supervisor.

Salary & Benefits

• $43K - 53K
• Bonus (based on company performance and individual performance)
• Medical, Dental, Vision, Prescription Drug, Life/AD&D and Short-Term Disability
• 401K

Working Hours & Style

Monday - Friday; 8:30 am - 5:00 pm

Hybrid work

Working Location

Torrance, CA

At least 2 days/week in office; remaining days can be remote.

During the 90-day introductory period, attendance in the office is required daily for training.

Holidays

Saturdays & Sundays, 14 days per calendar year

Qualifications

• 4 years or more of related knowledge and experience.
• Language Skills
• Ability to effectively respond to questions from customers, management, staff, and the general public in English and Japanese.
• Ability to communicate verbally and in writing to individuals and groups in English and Japanese.
• Ability to write reports and procedure manuals in English and Japanese.
• Comfortable with public speaking and hosting company events in English.
• Mathematical Skills
• Ability to calculate figures and amounts such as discounts, interest, commissions.
• Reasoning Skills
• Ability to apply knowledge and sense of understanding to carry-out detailed written or oral instructions
• Ability to deal with problems involving a few concrete variable in standardized situations.
• Other skills
• Must be tactful, mature, flexible and able to successfully respond to multiple work pressures.
• Must be able to use a computer and applications soft as Microsoft Windows/Office etc.

Preferred Past Working Experience

• Personal Information Management based on the California Privacy Rights Act (CPRA).
• Handling the Shareholders & Board of Directors Meeting.
• Corporate Insurance (General Liability, Property, Auto, Crime, Inland Marine, Workers' Compensation, Employment Practice Liability, Fiduciary, ERISA, etc.)