Office Manager

The Contractor Consultants; Columbus (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

The Contractor Consultants are hiring an Office Manager to oversee administrative operations in Columbus, OH. This is a key on-site role requiring expertise in QuickBooks, organizational skills, and team leadership to maintain operational efficiency. The role offers a competitive salary and numerous benefits, fostering a supportive and diverse work environment.

Benefits

Health Insurance Options

Retirement Plan Options

Paid Time Off

Career Growth Opportunities

Work-Life Balance

Travel Opportunities

Company and Team Events

Performance or Annual Bonuses

Continued Training and Certifications

Company Vehicle Mileage Reimbursement

Qualifications

• Proven experience with QuickBooks.
• Strong accountability and organizational skills.
• Effective leadership and communication.

Responsibilities

• Manage quoting processes and vendor coordination.
• Ensure operational accuracy and team training.
• Oversee inventory and order fulfillment.

Skills

Organizational Skills

Attention to Detail

Effective Communication

Leadership Skills

Education

Experience with QuickBooks

Administrative Systems Experience

Job description

Drive Operational Excellence - Join Mr. Ammonia Refrigeration Inc as Our Office Manager!

Job Title: Office Manager

Company Name: Mr. Ammonia Refrigeration Inc

Salary: $50K-$65K (depending on experience)

Job Overview

Mr. Ammonia Refrigeration Inc is seeking a highly reliable and detail-oriented Office Manager to lead and streamline our administrative operations in Columbus, OH. This critical, on-site role is ideal for an individual who excels in organization, has proven experience in QuickBooks, and is eager to manage quoting processes, vendor coordination, and team oversight. If you're passionate about maintaining operational efficiency and are ready to step into a leadership role within a fast-paced industrial services environment, we'd love to hear from you.

Who We Are

Ammonia Refrigeration Inc. is a leader in industrial ammonia refrigeration systems with over 40 years of industry experience. Headquartered in Columbus, Ohio, we specialize in engineering, installing, and servicing high-efficiency systems tailored for the food and beverage industry. With a focus on excellence and energy efficiency, we provide innovative solutions and emergency support that deliver long-term value and peace of mind to our clients.

Responsibilities Include But Are Not Limited To

• Quoting & Customer Communication:
• Generate and prioritize quotes for parts, service, and projects.
• Review incoming purchase orders and ensure alignment with proposals.
• Obtain vendor pricing and maintain active follow-up to ensure accuracy.
• QuickBooks Management:
• Maintain accurate item pricing and descriptions.
• Create and manage sales orders, purchase orders, and shipping labels.
• Match deposits to corresponding invoices and manage banking entries.
• Inventory & Order Fulfillment:
• Monitor inventory and consumables, reorder as necessary.
• Confirm picked parts and prepare for shipping with correct documentation.
• Vendor Coordination:
• Place and track orders for non-stock items.
• Maintain communication to ensure timely vendor performance.
• Team Oversight & Quality Control:
• Train, support, and oversee a team of two on-site and two remote staff members.
• Identify and correct workflow errors proactively.
• Maintain high attention to detail to ensure operational accuracy.
• General Office Administration:
• Update spreadsheets and records regularly.
• Organize and maintain detailed administrative files and transaction logs.
  

The Ideal Candidate Should Possess

• Proven experience with QuickBooks and administrative systems.
• High level of accountability and organizational skills.
• Strong attention to detail with commitment to accuracy.
• Effective leadership skills with experience coaching junior team members.
• Excellent communication with both vendors and internal teams.
• Ability to manage multiple priorities efficiently.
• Prior experience in a small business environment is a plus.
  
  

Benefits

• Health Insurance Options
• Retirement Plan Options
• Paid Time Off
• Career Growth Opportunities
• Work-Life Balance
• Travel Opportunities
• Company and Team Events
• Performance or Annual Bonuses
• Continued Training and Certifications
• Company Vehicle Mileage Reimbursement
  
  

Schedule

• Full-time - Monday to Friday
• Standard business hours (on-site only)
  
  

Work Location:

• Columbus, OH (This is not a remote position)
  
  

Join Our Team!

If you're a resourceful and experienced Office Manager who thrives in a structured yet dynamic environment, we invite you to become a vital part of our growing operation.

We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.