Office Manager

Adtalem Global Education Inc; Chicago (IL); On-site; USD 49,000 - 87,000; Full time

Job summary

An established industry player is seeking an Office Manager to oversee daily operations at its Chicago headquarters. This executive-facing role involves managing support staff, coordinating office functions, and ensuring a smooth operational flow. The ideal candidate will have over 10 years of leadership experience, excellent communication skills, and a knack for problem-solving. With a focus on compliance, safety, and facility management, this position is crucial for maintaining an efficient workplace. Join a dynamic team and contribute to a collaborative environment that values innovation and excellence.

Benefits

Health Insurance

401(k) with Match

Flexible Time Off

Paid Holidays

Qualifications

• 10+ years of leadership and supervisory experience in an office environment.
• Detail-oriented with strong organizational skills.

Responsibilities

• Manage daily operations of the headquarters and supervise support staff.
• Track office expenses and manage budgets.

Skills

Leadership

Communication Skills

Interpersonal Skills

Customer Service Skills

Organizational Skills

Problem-Solving Abilities

Tools

Microsoft Office

Job description

Opportunity at a Glance

Our Office Manager will be the face of our headquarters operations and will be responsible for the day-to-day administrative functions at our Chicago headquarters. This is an executive-facing role that involves managing support staff and coordinating various office functions to ensure smooth operations. The Office Manager will serve as the primary contact for all office-related matters with colleagues and the landlord.

Key responsibilities include:

1. Administrative tasks:
   • Managing daily operations of the headquarters
   • Supervising mail and package handling
   • Managing office supply inventory and procurement
2. Facility management:
   • Ensuring the office is clean and orderly
   • Coordinating repairs and maintenance
   • Maintaining up-to-date floor plans and seat assignments
3. Staff management:
   • Delegating tasks and supervising support staff
   • Monitoring performance and onboarding new employees
   • Managing staff schedules and leave
4. Financial management:
   • Tracking office expenses and managing budgets
   • Processing invoices and payments
5. Compliance and safety:
   • Ensuring adherence to policies and safety standards
   • Leading safety initiatives and coordinating drills
6. Communication and collaboration:
   • Acting as liaison between executive and support teams
   • Communicating with staff and stakeholders
   • Supporting special events and meetings

Qualifications include:

• 10+ years of leadership and supervisory experience in an office environment
• Excellent communication, interpersonal, and customer service skills
• Discretion and confidentiality skills
• Detail-oriented with strong organizational skills
• Proactive problem-solving abilities
• Proficiency in Microsoft Office and relevant software

Additional information:

The salary range is $49,199.33 to $86,253.75, adjusted based on experience and other factors. Benefits include health insurance, 401(k) with match, flexible time off, and paid holidays. For more details, visit Adtalem Benefits.