Office Manager-Chicago, IL

Ardmore Roderick; Chicago (IL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Office Manager to enhance their dynamic team in Chicago. This pivotal role involves overseeing office administration and facilities management for a thriving practice of over 300 employees. You will ensure a safe and efficient workplace while managing vendor relationships and procurement activities. The ideal candidate will have a strong background in organizational management and a passion for fostering an inclusive culture. Join a forward-thinking firm committed to improving communities through critical infrastructure projects.

Benefits

Medical, Dental, and Vision Plans

401K Matching

Paid Maternity Leave

Competitive PTO

Employee Assistance Program (EAP)

Qualifications

• 10+ years in administrative or operations roles with team management experience.
• Strong organizational and communication skills essential for office management.

Responsibilities

• Oversee daily office operations, vendor management, and procurement processes.
• Support onboarding and foster an inclusive office culture.

Skills

Organizational Management

Human Resources

Operations Management

Vendor Coordination

Problem-Solving

Communication Skills

DEI Initiatives

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

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About Us

Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Our Mission

"We advance the design and construction of critical infrastructure and the built environment to improve communities"

Our Values

• Safety Above All
• Invest In Our People & Service Our Clients
• Champion Diversity & Inclusion
• Engage With Our Communities
  
  

Job Overview

We are seeking an Office Manager to join our team at Ardmore Roderick. The Office Manager plays a vital role in ensuring the smooth operation of our growing practice of 300+ employees across multiple locations. This role is responsible for overseeing office administration, facilities management, vendor and procurement processes, and supporting an efficient, safe, and inclusive workplace environment. This position is based at our headquarters in Chicago, IL.

Key Responsibilities

• Facilities & Office Operations
• Oversee day-to-day office operations and logistics, including space planning, security, reception, and general administrative support
• Manage the functionality, maintenance, and safety of office facilities; coordinate with building management and external contractors as needed
• Ensure a safe, efficient, and welcoming workplace that supports productivity and well-being
• Vendor Management & Procurement
• Maintain accurate and up-to-date vendor registrations and compliance records
• Establish and manage vendor relationships for office services (e.g., cleaning, maintenance, equipment, and supplies)
• Coordinate procurement activities, including sourcing, purchasing, and inventory management of office supplies, PPE, and equipment
• Administration & Systems
• Develop, document, and maintain office administrative procedures and SOPs
• Maintain organized office records and filing systems
• Handle confidential documents, personnel information, and executive communications with discretion and integrity
• Oversee internal tools and systems used for office management and communication
• People & Culture Support
• Serve as a primary contact for office-related needs and issues
• Support onboarding logistics and workspace setup for new hires
• Assist in fostering a collaborative, inclusive, and employee-focused office culture
• DEI & Organizational Development
• Partner with leadership to support a Diversity & Inclusion (D&I) committee
• Promote awareness and contribute to inclusive office practices and programs
• Leadership & Team Management
• Provide support and guidance to administrative staff; potential to lead and manage a team of administrative assistants
• Set expectations, provide coaching, and foster a high-performance service culture
• Track and improve team efficiency using relevant metrics and feedback

Required Qualifications

• Bachelor's degree in organizational management, human resources, operations, or related fields
• Minimum of 10 years’ experience in administrative, operations, or facilities management roles
• At least 5 years in a team management role overseeing various operational functions
• Experience in vendor coordination and procurement processes
• Ability to handle sensitive information with confidentiality, integrity, and discretion
• Strong organizational, problem-solving, and communication skills
• Comfortable working across all levels of the organization
• Experience with DEI initiatives or programs
• Proficiency in Microsoft Office
• Effective written and verbal communication skills
• Excellent organizational skills

Preferred Qualifications

• Advanced degrees
• Experience in managing and planning administrative budgets

Benefits

• Medical, Dental, and Vision Plans
• 401K Matching, Paid Maternity Leave, and Competitive PTO
• Employee Assistance Program (EAP) and more

Ardmore Roderick is an Equal Employment Opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected characteristics. We participate in E-Verify and are committed to providing reasonable accommodations for individuals with disabilities.