Office Manager

Tovli; Chattanooga (TN); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Tovli is seeking an Office Manager to run day-to-day operations at our new in-person facility in Chattanooga. You will lead administrative staff, maintain organized records, manage calendars, and support payroll-related tasks using QuickBooks.

Join a growing team dedicated to an efficient, compliant, and collaborative work environment with emphasis on strong communication and operational excellence.

Qualifications

• Experience in office management or administrative roles in a professional setting.
• Proven leadership experience supervising teams.
• Proficiency with QuickBooks or similar payroll software.
• Strong organization and multitasking abilities.

Responsibilities

• Oversee daily office operations including front desk, phones, filing and clerical tasks.
• Manage scheduling for meetings, events, and calendar coordination.
• Supervise administrative staff and provide training and development.
• Coordinate vendor management and contract negotiations.

Skills

Office management

Leadership

Payroll & QuickBooks

Communication

Tools

QuickBooks

Job description

Job Summary

As an Office Manager, you will be the heartbeat of our organization, ensuring that our office runs smoothly and efficiently. You will play a vital role in managing daily operations, overseeing administrative functions, and supporting our team to achieve their best. Your leadership will foster a productive environment where everyone can thrive! This is brand new facility helping folks with behaviroal health.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, filing, and clerical tasks to ensure seamless workflow.
• Manage scheduling for meetings, appointments, and events, including event planning and logistics coordination.
• Supervise administrative staff, providing training and development opportunities to enhance team performance.
• Coordinate vendor management activities, including negotiating contracts and maintaining relationships with service providers.
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar accounting software.
• Assist with budgeting, bookkeeping, and expense tracking to ensure financial accuracy and accountability.
• Support medical or specialized office management tasks as needed, including compliance with relevant regulations.
• Maintain organized records through filing systems and ensure confidentiality of sensitive information.
• Promote effective communication across departments by managing calendar schedules and ensuring timely information flow.Support team-building initiatives and contribute to a positive office environment through proactive engagement.

Qualifications

• Proven experience in office management or administrative roles within a professional setting.
• Supervising experience with demonstrated leadership skills in managing teams.
• Proficiency in QuickBooks or comparable accounting software for payroll and bookkeeping tasks.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Experience with event planning, vendor management, and budget oversight.
• Excellent communication skills—both verbal and written—and phone etiquette expertise.
• Knowledge of human resources procedures including onboarding, training & development, and employee relations.
• Familiarity with medical office management or specialized administrative environments is a plus.
• Ability to operate multi-line phone systems and manage calendar scheduling effectively.
• Attention to detail in filing systems, record keeping, and compliance documentation. Join us as an Office Manager if you're energized by creating efficient workflows, leading teams with enthusiasm, and supporting a thriving workplace environment!

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person