Office Manager

Kovach; Chandler (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

As the Office Manager at a leading company, you will ensure efficient office operations, manage reception, and handle travel arrangements. This role requires strong communication and organizational skills, with a focus on professionalism and adaptability. Join a team dedicated to growth and employee engagement, where your contributions directly impact the company's success.

Benefits

401(k) matching

Comprehensive dental insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Generous paid time off

Vision insurance

Qualifications

• Strong communication skills and organizational ability required.
• Leadership qualities and problem-solving skills are essential.
• Attention to detail and professionalism are crucial.

Responsibilities

• Manage reception desk and handle incoming calls.
• Oversee travel arrangements and maintain inventory.
• Coordinate meeting logistics and vendor relations.

Skills

Communication

Organizational Ability

Leadership Qualities

Problem-Solving Skills

Adaptability

Attention to Detail

Professionalism

Technological Proficiency

Interpersonal Skills

Decision-Making Ability

Job description

Direct message the job poster from Kovach

Operational Efficiency | Strategic Partnerships | Product Marketing | Revenue Growth | Process Optimization | Market Trend Adaptation |…

Description

Summary:As the Office Manager at Kovach Enclosure Systems, you will play a crucial role in ensuring the smooth and efficient operation of our office environment. From managing reception and handling mail to overseeing travel arrangements and executing company events, you will be responsible for a diverse range of tasks. Your adaptability and attention to detail will be essential in handling unexpected challenges and overseeing tasks meticulously. With strong communication skills, you will serve as the first point of contact for visitors and incoming calls, upholding Kovach's professionalism.

Kovach’s Mission and Values:

Our Mission:Kovach's mission is crystal clear: to cultivate a thriving and profitable company that stands as a beacon of growth and opportunity. We are steadfastly dedicated to fostering an environment where individuals not only succeed but flourish. In doing so, we aim to strike a harmonious balance between robust financial health and a nurturing space for all our team members.

Employee Ownership (ESOP):

At Kovach, we believe in sharing our success with the people who make it possible. Our employees are the driving force behind everything we achieve, which is why we proudly offer an Employee Stock Ownership Plan (ESOP). This program allows you to become an owner of the company, giving you a direct stake in its growth and prosperity. As the company continues to succeed, so does the value of your shares, offering you a powerful opportunity to build wealth and benefit from our long-term success. With an ESOP, your contributions directly impact both your future and the company’s future, creating a true partnership in our continued growth.

Our Core Values:

• Positivity:Easy to work with, trusting, team player, and good communicator.
• Own it:Reliable, responsible, follows through, trustworthy, thorough.
• Expertise:Intelligent, innovative, and coachable.
• Grit:Tough, strong work ethic, and finds a way to get it done.

Essential Duties and Responsibilities:

• Reception Desk Management: Serve as the first contact for visitors and incoming calls, ensuring all communication aligns with Kovach's professionalism.
• Mail and Shipping: Handle all incoming and outgoing mail, including deliveries to Kovach employees and manage postage and courier services.
• Travel Arrangements: Oversee travel bookings (flights, hotels, car rentals), assign expenses, and maintain a weekly travel report detailing bookings and cost allocations.
• Travel Reduction Plan: Administer and track the plan, including state-required surveys and monitoring carpool and work-from-home arrangements.
• Inventory Management: Maintain inventory for mailroom and copy areas.
• Kitchen and Food Areas: Organize and upkeep all kitchen and dining spaces.
• Meeting Logistics: Coordinate all aspects of visitor meetings, including food, beverages, and room setup.
• Vendor Pricing Review: Conduct an annual assessment of office vendor costs.
• Employee Engagement: Initiating and managing programs (i.e. Fun Fridays, Blood Drives, etc.) that enhance employee engagement and satisfaction.
• Facilities Management: Work with Facilities to oversee the maintenance and upkeep of office facilities.
• Health and Safety Compliance: Work with Safety to ensure the office adheres to health and safety regulations.
• Budget Management: Overseeing office expenses and budget allocations.
• Process Improvement: Identifying and implementing improvements in office processes and systems.
• Confidential Record Keeping: Maintaining confidentiality in managing sensitive company records.
• Sustainability Initiatives: Leading efforts to make the office more environmentally sustainable.
• Vendor Relations: Building and maintaining relationships with external vendors and service providers.
• Assist with Rental Housing:Locate housing for out of state projects, negotiate rates, furnish temporary housing as applicable, act as point for landlord communication.
• Company Communications:Assist in content for Kovach intranet, etc.; update UKG (HR platform) with company communications, as needed.

Requirements:

• Strong Communication Skills: Effective in both verbal and written communication.
• Organizational Ability: Skilled in organizing resources and establishing priorities.
• Leadership Qualities: Capable of motivating and managing a team.
• Problem-Solving Skills: Able to identify and resolve issues efficiently.
• Adaptability: Flexible in handling change and unexpected challenges.
• Attention to Detail: Meticulous in overseeing tasks and responsibilities.
• Professionalism: Maintains a high standard of conduct and work ethic.
• Technological Proficiency: Competent with relevant software and office tools.
• Interpersonal Skills: Good at building relationships with staff and external contacts.
• Decision-Making Ability: Capable of making informed and timely decisions.

Personal Characteristics:

• Embraces challenges, viewing them as opportunities rather than obstacles.
• Inspires and motivates, fostering a positive work environment.
• A trustworthy, reliable individual who motivates trust in others.
• Balances hard work with a genuine curiosity and concern for the well-being of colleagues.
• Networker adept at fostering meaningful conversations; an active listener.
• Ethical in all professional dealings, demonstrating emotional intelligence.

Physical Demands:

• This role involves frequent standing, walking, and climbing on construction sites.
• Must be capable of lifting and carrying up to 50 lbs.
• Manual dexterity for handling tools and equipment.

Work Environment:

• The role involves exposure to outdoor conditions and active construction sites.
• Noise levels may be high due to machinery and equipment.

About Kovach:Founded on robust client and vendor relationships, Kovach boasts a unique and influential organizational culture. Housing approximately 350 employees, our family extends across multiple states. We're not just about professional growth; we emphasize having fun while making an impact. Our annual sales touch approximately $75 million, with growth expected in the years ahead. Our partnerships with the region's biggest general contractors have adorned Phoenix with iconic buildings, ranging from the Phoenix Airport and ASU campuses to the Talking Stick Resort and Casino.

Job Type:Full-time

Benefits Offered:

• 401(k) matching
• Comprehensive dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Generous paid time off
• Vision insurance

Kovach is an equal opportunity employer that values diversity and inclusivity in its workforce. We invite candidates who are keen to grow, contribute, and be a part of our success story.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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