Office Manager

HireBus Inc.; Cashiers (NC); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Overtime pay

Quarterly bonus up to $4,000/year

8 paid holidays

12 days PTO

Company phone provided

Weekends off

Job summary

LOXLEY Roofing in Cashiers, NC is hiring a full-time Office Manager to handle the office side of every job, ensuring documents, invoices, and calls reach the right person on time. Work hours are 9–5, weekends off, with a $26/hour wage and a quarterly bonus up to $4,000.

You’ll report to the owner and use QuickBooks, Excel, cloud folders, and Notion. You’ll collect W-9s and insurance from subs, build each job’s P&L in Excel, and communicate billing milestones to our bookkeeper within one business

Qualifications

• You never miss a document, a deadline, or a renewal.

Responsibilities

• Get the affidavit of capital improvement on file for every qualifying job before the final invoice.
• Send every billing milestone to our bookkeeper with complete instructions within 1 business day.
• Build each job's P&L in Excel within 2 days of the PM's receipts.
• Collect W-9s and current insurance from every sub before their first job, and track renewals for Loxley's own insurance, licenses, and filings.
• Answer the office line, manage email, and make the satisfaction call after every finished job.

Skills

Attention to detail

Communication

Driver's license

Tools

QuickBooks

Excel

Cloud storage

Notion

Job description

LOXLEY Roofing is hiring a full-time Office Manager in Cashiers, NC. Pay is $26 an hour (about $54,000 a year at 40 hours), plus a quarterly performance bonus of up to $4,000 a year. The hours are 9 to 5 at our office, with weekends off. You will run the office side of every job so the right document, invoice instruction, or phone call reaches the right person on time.

Who You Are:

• You never miss a document, a deadline, or a renewal.
• You chase a missing certificate or receipt until it is in the file.
• You are warm and polished on the phone with high-end clients and vendors.
• You know QuickBooks, Excel, and cloud folders, and you pick up new software like Notion quickly. Contractor-office experience is a plus, not a requirement.
• You have a valid driver's license and reliable transportation for local errands.

Who We Are:

• At LOXLEY, we inspect, repair, and install premium roofing systems for mountain homes throughout Cashiers, Highlands, Sapphire, Lake Toxaway, and the surrounding communities of Western North Carolina.
• You report directly to the owner, and we are building AI tools to take on more of the routine admin over time.

What You Will Do Each Day:

• Get the affidavit of capital improvement on file for every qualifying job before the final invoice.
• Send every billing milestone to our bookkeeper with complete instructions within 1 business day.
• Build each job's P&L in Excel within 2 days of the PM's receipts.
• Collect W-9s and current insurance from every sub before their first job, and track renewals for Loxley's own insurance, licenses, and filings.
• Answer the office line, manage email, and make the satisfaction call after every finished job.

Why You'll Love Working Here:

• $26 an hour, non-exempt, with overtime paid over 40 hours when approved in advance.
• Quarterly performance bonus, up to $4,000 a year, tied to your deliverables.
• 8 paid company holidays (Thanksgiving Wednesday to Friday and Christmas week) plus 12 days of PTO.
• Weekends off, paid semimonthly, and a company phone provided.