Office Manager

Ironwall by Incogni; California (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

Ironwall by Incogni is seeking an Office Manager to provide crucial administrative support while ensuring smooth operations and effective communication across teams. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. This full-time role offers competitive pay and a range of benefits, including 100% company-paid medical and dental insurance.

Benefits

100% company-paid medical and dental insurance

Generous vacation policy

401K retirement plan

Qualifications

• Experience supporting multiple managers and teams.
• Discretion and confidentiality when handling sensitive information.
• Positive, proactive attitude and ability to anticipate needs.

Responsibilities

• Provide administrative support to the executive team.
• Organize and coordinate meetings.
• Manage the company calendar and travel arrangements.

Skills

Organization

Communication

Attention to detail

Time management

Tools

Google Workspace

SalesForce CRM

Financial management applications

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

For more than a decade, Ironwall by Incogni has been a leader in online privacy protection services, specializing in removing personal information for government organizations and businesses. We are searching for an Office Manager to provide vital support to our team, helping ensure smooth operations and effective communication across the company.

Key Responsibilities:

• Serve as a trusted partner to the executive team by providing administrative support, including:
  • Writing, editing and managing email communications
  • Drafting memos, preparing correspondence and communicating with clients
  • Documenting action items and taking meeting notes
• Maintaining comprehensive and accurate records
• Organizing and coordinate meetings, including scheduling, sending reminders, and arranging catering when necessary
• Managing the company calendar
• Planning and booking company appointments and travel arrangements
  • Arrange all travel accommodations for staff, including flights, hotels, car rentals, and other transportation.
  • Prepare detailed travel itineraries and communicate them clearly to the traveling staff
  • Handle any issues or adjustments to travel plans as needed, including cancellations, changes, and delays.
• Performing minor accounting tasks, such as tracking expenses, invoices and activity
• Support the management team and company with additional duties as needed
• Maintain the company office supplies

Ideal Candidate Qualities:

We are looking for someone who thrives in a fast-paced, collaborative environment and embodies the following traits:

• Experience supporting multiple managers and teams
• Experience with Google Workspace
• Strong organization and communication skills
• Keen attention to detail
• Effective time management skills
• Discretion and confidentiality when handling sensitive information
• Positive, proactive attitude and ability to anticipate needs
• Team-oriented mindset with a strong work ethic

Desired Candidate Qualities:

Preference will be given to those candidates with experience using the following applications:

• SalesForce CRM
• Payhawk or other financial management applications

What We Offer:

This is a full-time, in-office position located in Mission Viejo, CA. Salary range is $25-$33 per hour, based on experience.

At Ironwall, we are proud to offer a supportive work environment and competitive benefits, including:

• 100% company-paid medical and dental insurance (no premiums for employees)
• Generous vacation policy and holiday schedule
• 401K retirement plan
• Casual but professional work environment

How to Apply: Please reply with your resume to be considered.