OFFICE MANAGER

Abraxas Youth & Family Services; Brattleboro (VT); On-site; USD 45,000 - 55,000; Full time

Job summary

A community service organization in Brattleboro, VT, is seeking an Office Manager to provide administrative support and excellent client service. The role involves managing phone systems, performing clerical duties, and ensuring smooth daily operations. The ideal candidate will be organized, communicative, and capable of multitasking effectively. A high school diploma and a valid Vermont driver’s license are required. This full-time position offers a starting salary of $50,000.

Qualifications

• Must possess a valid Vermont Driver’s License.
• Must be 21 years of age or older.
• Must pass physical and pre-employment drug/alcohol screening.
• Must pass criminal background check.

Responsibilities

• Greet visitors and clients warmly.
• Manage multi-line phone systems.
• Perform clerical duties such as data entry and filing.
• Assist with calendar management and scheduling.
• Provide customer support and address inquiries.
• Maintain office supplies inventory.
• Proofread documents for accuracy.
• Collaborate on administrative projects.

Skills

Microsoft Office Suite proficiency

Strong typing skills

Excellent organizational skills

Front desk operations familiarity

Strong phone etiquette

Independent and team work

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Location: West River Haven | 185 Old Ferry Road | Brattleboro, VT 05301

Job Type: Full time

Salary $50,000

Shift: 8:00am – 4:00pm

Job Description

We are seeking a highly organized and professional Office Manager to join our team. This role is essential in providing excellent client service and administrative support within our facility. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

• High School Diploma or equivalent required
• Must possess a valid Vermont Driver’s License
• Must be 21 years of age or older
• Must be able to pass physical and pre-employment drug/alcohol screening
• Must pass criminal background check investigation
• Flexibility to work overtime as required.

Responsibilities

• Greet visitors and clients warmly, providing a positive first impression of the company.
• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
• Perform clerical duties such as data entry, filing, and maintaining organized records.
• Assist with calendar management and scheduling appointments for staff members.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Maintain office supplies inventory and place orders when necessary.
• Support office management tasks to ensure smooth daily operations.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with team members on various administrative projects as required.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong typing skills with a focus on accuracy and speed.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Familiarity with front desk operations and customer service best practices.
• Strong phone etiquette and interpersonal skills for effective communication with clients and colleagues.
• Ability to work independently as well as part of a team in a fast-paced environment.

If you are a motivated individual looking to contribute to a dynamic team while utilizing your administrative expertise, we encourage you to apply for this exciting opportunity!

About Company

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.