Office Manager

48forty Solutions; Birmingham (AL); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Competitive pay

Holiday pay

Daily pay

401(k) retirement plan

Paid time off

Referral bonuses

Great team environment

Job summary

48forty Solutions is seeking an Office Manager in Birmingham, AL to provide essential administrative support to the plant and excellent service to customers and visitors. The role involves handling accounts payable/receivable, HR onboarding support, and daily operations reporting.

The position pays $25.00 per hour for a Monday–Friday daytime shift. Candidates should have a high school diploma or equivalent, plus 2+ years in customer service and strong MS Office skills.

Qualifications

• Proficient in MS Office applications (Word, Excel, Outlook).
• 2+ years in a customer service role ideally in manufacturing/transportation environment.
• Ability to work independently and meet deadlines.
• Bilingual English/Spanish is preferred.

Responsibilities

• Respond promptly to customer inquiries and complaints with resolution.
• Maintain customer and vendor accounts with management support.
• Assist with the full hiring process with HR Recruiter and Onboarding Team.
• Handle local accounts payable: create purchase orders, review invoices, and liaise with vendors.
• Handle local accounts receivable: ensure timely and accurate invoicing.
• Adhere to all company policies and safety rules.
• Prepare daily/weekly/monthly operations reports including payroll, production, shipping, and receiving.
• Perform general clerical duties (phones, mail, bulletin boards, dispatching drivers).
• Order and manage office supplies, PPE, and first aid inventory.
• Support operational projects and administrative tasks as needed.

Skills

MS Office

Customer service

Time management

Independent work

Bi-lingual English/Spanish

Education

High school diploma or equivalent

Four-year college degree or 3-5 years relevant experience

Job description

As an Office Manager, you’ll provide quality administrative functions within the facility, ensuring all company policies, safety rules, and regulations are followed. Your primary responsibility is to provide top administrative assistance to the plant and excellent customer service to all customers and plant visitors, contributing to plant success in customer and employee satisfaction.

Hourly Pay

$25.00 per hour.

Shift

Monday - Friday 7:00 AM - 3:00 PM

Location

Birmingham, AL 35234

Responsibilities

• Respond promptly to customer inquiries and complaints fully and with a resolution
• Partner with other members of management to set up and maintain customer and vendor accounts
• Assist with the entire new hire process with dedicated Recruiter and Onboarding Team in HR
• Manage local accounts payable by creating purchase orders, reviewing invoices, and communicating with local vendors and Corporate Accounting
• Manage local accounts receivable by ensuring all customers are invoiced timely and accurately
• Ensure adherence to all company policies, safety rules, and regulations
• Complete daily, weekly and monthly operations reporting including payroll, production reporting, and shipping and receiving
• Perform general clerical duties including mail sorting and processing, answering phones, maintaining company bulletin boards, and dispatching drivers
• Order and maintain office supplies, personal protective equipment (PPE), and first aid inventory
• Facilitate operational requirements by scheduling and completing administrative projects as needed

Qualifications

• High school diploma or equivalent required
• Four-year college degree or 3-5 years relevant experience preferred
• Strong MS Office skills
• Minimum of 2 years of experience working in a customer service environment
• Ability to manage demanding timelines
• Ability to work independently and manage time efficiently
• Must be 18 years of age or older
• Prior Manufacturing and/or Transportation background is preferred
• Bi-lingual (English and Spanish) preferred

Benefits

• Competitive Pay, Holiday Pay, and Daily Pay – access to earned wages before payday
• Referral Bonuses
• Long-Term Career Advancement
• Paid Time Off
• Medical, Dental, Vision, Basic Life, AD&D, and Short-Term & Long-Term Disability insurance for eligible Full Time Employees
• 401(k) Retirement Plan
• Great Team Environment

Work Environment

• Ability to work in extreme conditions to include, but not limited to, elements, heat, cold, and air particulate
• The noise level in the work environment depends on location
• Personal Protective Equipment (PPE) is required (eye protection, ear protection mandatory at several locations, safety shoes)
• Specific vision abilities required by this job include close vision, distance vision and color vision

48forty Solutions is an equal opportunity employer.