Office Manager

CREOKS Health Services; Bartlesville (OK); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Continuing Education workshops

NHSC Loan Repayment Program

Competitive pay

Job summary

CREOKS Health Services in Oklahoma seeks a front desk/clerical associate to manage incoming calls, greet visitors, perform clerical duties, and support physician clerical services. The role involves intake forms, fee collection, mail handling, and coordinating prescriptions to clinics.

The successful candidate will have a high school diploma, strong communication skills, and proficiency in MS Office. Join a nonprofit with 25 locations and a commitment to training, a collaborative environment,

Qualifications

• Possession of High School Diploma or equivalent (GED)
• Excellent phone etiquette.
• Excellent verbal communication skills.
• Punctual.
• Able to work with minimum supervision.
• Should be customer service driven.
• Knowledge of MS Office (Word, Excel, Outlook, Access)
• Able to multi-task
• Professional appearance.
• Business Casual.

Responsibilities

• Professionally administer all incoming calls.
• Greet guests & co-workers in a friendly, professional, hospitable manner.
• Open and close visitor area (locking doors, closing blinds, turning off lights).
• Type memos, correspondence, reports and other documents as assigned by supervisor.
• Perform a variety of clerical duties.
• Establish Medical Records on new clients.
• Completes clerical sections of intake and initial contact forms.
• Collect fees from clients and input information into computer system.
• Receives and distributes mail.
• Monitors office supplies, orders and distributes office supplies.
• Assist with Physician clerical services as assigned by supervisor.
• Routes prescriptions to agency clinics as assigned by supervisor.
• Assist co-worker’s as assigned by supervisor.
• All other duties as assigned.

Skills

Phone etiquette

Verbal communication

Punctuality

Work with minimum supervision

Customer service driven

Multi-tasking

Professional appearance

Business casual

Education

High School Diploma or GED

Tools

MS Office (Word, Excel, Outlook, Access)

Job description

Duties And Responsibilities

• Professionally administer all incoming calls.
• Greet guests & co-workers in a friendly, professional, hospitable manner.
• Open and close visitor area (locking doors, closing blinds, turning off lights).
• Type memos, correspondence, reports and other documents as assigned by supervisor.
• Perform a variety of clerical duties.
• Establish Medical Records on new clients.
• Completes clerical sections of intake and initial contact forms.
• Collect fees from clients and input information into computer system.
• Receives and distributes mail.
• Monitors office supplies, orders and distributes office supplies.
• Assist with Physician clerical services as assigned by supervisor.
• Routes prescriptions to agency clinics as assigned by supervisor.
• Assist co-worker’s as assigned by supervisor.
• All other duties as assigned.

Qualifications/Competencies Required

• Possession of High School Diploma or equivalent (GED)
• Excellent phone etiquette.
• Excellent verbal communication skills.
• Punctual.
• Able to work with minimum supervision.
• Should be customer service driven.
• Knowledge of MS Office (Word, Excel, Outlook, Access)
• Able to multi-task
• Professional appearance.
• Business Casual.

Company Description

CREOKS Health Services is a non-profit organization providing comprehensive health, wellness, and social services. Our behavioral health division offers more than 40 years of quality services and program that benefit adult, adolescents, and children. We currently have 25 locations across Eastern Oklahoma and one in Mountain View Arkansas. CREOKS’ reputation has allowed us to work with local agencies, schools, and civic organizations.

Whether you’re new to the field or a seasoned professional, joining CREOKS gives you the opportunity to affect meaningful change in people’s lives. It also means being a part of an accredited and recognized nonprofit who invests in your future. CREOKS offers a collaborative, positive work environment, free Continuing Education workshops, the NHSC Loan Repayment Program in 19 of our locations, competitive pay and a comprehensive benefits package.