Office Manager

The Snow Lodge; Aspen (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

The Snow Lodge in Aspen, CO is seeking an Office Manager / Reservationist to oversee reservations, guest communications, and daily office tasks, collaborating with the General Manager and Host team to ensure smooth operations.

Ideal candidates are highly organized, hospitality-driven, with advanced Resy knowledge and experience in a high-volume upscale environment, and proficient in Google Workspace and calendar management.

Qualifications

• 2+ years in restaurant reservations or guest relations.
• Advanced knowledge of Resy including floor plans, pacing and VIP notes.
• Experience in a high-volume, upscale restaurant setting.
• Strong written and verbal communication.
• Proficiency with Google Workspace and calendars.

Responsibilities

• Manage the restaurant's daily reservation book and guest communications.
• Maintain ownership of Resy, floor plans, table inventory, pacing, VIP notes, and reporting.
• Review reservations in advance to identify VIPs, large parties, celebrations, and special requests.
• Optimize reservation availability and table utilization to maximize covers and revenue.
• Coordinate with the General Manager, Host team, Events, and Operations on daily reservations.
• Assist with office administration, including emails, calendars, documents, and filing.

Skills

Communication skills

Organizational skills

Guest relations

Tools

Resy

Google Workspace

Job description

The Office Manager / Reservationist plays a key role in both the administrative organization of the restaurant and the overall guest experience. This position is responsible for managing the reservation book, guest communications, and daily office needs while working closely with the General Manager and Host team to ensure smooth operations.

The ideal candidate is highly organized, proactive, hospitality-driven, and confident managing a high-volume reservation book. This role requires full working knowledge of Resy and the ability to strategically manage reservations, table inventory, pacing, VIPs, and guest requests while maximizing covers without compromising the guest experience.

Key Responsibilities

• Manage the restaurant's daily reservation book and guest communications.
• Maintain complete ownership of Resy, including reservations, floor plans, table inventory, pacing, waitlists, guest profiles, VIP notes, and reporting.
• Review reservations in advance to identify VIPs, large parties, celebrations, special requests, and potential operational challenges.
• Optimize reservation availability and table utilization to maximize covers and revenue while maintaining service standards.
• Manage reservation inquiries, modifications, cancellations, waitlists, and special requests.
• Maintain accurate and detailed guest profiles, preferences, and reservation history.
• Coordinate closely with the General Manager, Host team, Events, and Operations regarding daily reservations and upcoming business.
• Assist with large-party and private dining inquiries and ensure proper handoff to the appropriate team.
• Support daily office administration, including emails, calendars, documents, reports, trackers, filing, and general organization.
• Maintain organized restaurant records and ensure important requests and administrative tasks are completed on time.
• Provide additional administrative and operational support to management as needed.

Qualifications

• 2+ years of experience in restaurant reservations, hospitality, office management, or guest relations.
• Advanced knowledge of Resy is required, including reservation management, floor plans, table assignments, pacing, guest profiles, VIP notes, waitlists, and reporting.
• Experience in a high-volume, upscale restaurant or hospitality environment strongly preferred.
• Strong proficiency with Google Workspace, email, spreadsheets, calendars, and administrative systems.
• Excellent written and verbal communication skills.
• Experience handling VIP guests, large parties, and high reservation volume.

Personal Attributes

• Highly organized, proactive, and detail-oriented with exceptional follow-through.
• Warm, polished, and professional when communicating with guests.