Office Management/Staff Officer Support with Security Clearance

CEdge Inc.; Denver (CO); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

10 Days PTO

6 Sick leaves

11 Federal Holidays

401K

Job summary

CEdge Inc. is seeking an Office Management/Staff Officer Support in Lackwood, CO to coordinate complex visitor programs and provide executive support.

The role requires the ability to learn duties of multiple office staff and to manage high-level visitors and events in a fast-paced environment. The position emphasizes maintaining SOPs and operational instructions, partnering with site mission partners, and ensuring policies are followed.

Qualifications

• Bachelor’s degree and 10 years of relevant experience.
• Experience with research, analytical reports, and maintaining files.
• Experience creating and maintaining databases, summary data, and spreadsheets.
• Strong verbal and written communication and coordination across levels.

Responsibilities

• Coordinate internal site functions for visitors and events, including DV tours.
• Manage visitor program SOPs, OIs, and related processes.
• Oversee the DV shadow program for NGA- Colorado facilities.
• Collaborate with mission partners and DV management for planning and governance.
• Support NGA-D Front Office operations, including parking and data transfers.
• Track taskers, generate spreadsheets, and maintain project deliverables.

Skills

Coordination skills

Administrative support

MS Office / SharePoint

Data management

Communication skills

Security clearance TS/SCI

Education

Bachelor’s degree

Tools

SharePoint

MS Office

Databases

Job description

CEdge has an opportunity for a Office Management/Staff Officer Support - , located in Lackwood, CO. If you are ready to work alongside World Renowned Technology experts, and carry the skills below, this is the opportunity that will inevitably take your career to unbelievable levels! ***This position requires a TS/SCI Security Clearance*** In addition to the position description and requirements below:

• This position is contingent on funding. We hope to have the position on contract by end of summer.
• The individual needs to be able to succeed in a fast-paced environment where they will be required to do a lot of multi-tasking. This person will be responsible for learning the duties of multiple people in the office to be able to step in when individuals are out or extra assistance is needed.
• We have one person on the contract working in Denver now, so they will have support. Duties include:
• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents. Required Skills and Experience:
• Bachelor’s degree and 10 years of relevant experience
• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.
• WHAT’S IN IT FOR YOU? Full Benefits Package 10 Days PTO 6 Sick leaves 11 Federal Holidays 401K
• WHO ARE WE? CEdge Inc is an innovative IT consulting firm, and a strategic business partner. We offer IT solutions to Federal and State government, as well as, Commercial Enterprises throughout the United States. Our main objective is to create an integrity-based culture that takes pride in working as a collaborative team that focuses on growth and is driven by the desire to provide purely ethical services for both our clients and teammates.