Office Management/Staff Officer Support - Skill Level 4

Bailey Information Technology Consultants, LLC.; Denver (CO); Presencial; USD 90 000 - 130 000; Tempo integral

Resumo da oferta

Bailey Information Technology, LLC is recruiting for an Office Management/Staff Officer Support role at Skill Level 4 in Denver, CO. The position focuses on coordinating internal site functions, visitor programs, and executive support to NGA-D and ADF-C, with a strong emphasis on policy adherence and document governance.

The role requires a Bachelor’s degree and 10 years of relevant experience, with the possibility of substituting experience for education.

Qualificações

• Bachelor's degree and 10 years of relevant experience. Years of experience may be substituted for academic degrees.
• 2 years of experience = 1 year of school
• Demonstrated experience with researching and preparing analytical/technical reports.
• Demonstrated experience creating databases, summaries, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office requirements.
• Strong verbal and written communication and coordination skills across all levels.
• Proficient in standard business software for presentations, word processing, and especially spreadsheets to inter-relate data.
• Experience briefing Senior leadership on priority issues.
• Experience managing physical space and adhering to space planning policies.
• Experience with Agency-level takers systems.

Responsabilidades

• Coordinate internal site functions for working-level through high-ranking visitors and major events.
• Manage and revise visitor program procedures and related instructions.
• Maintain the documented visitor shadow program for NGA-D and ADF-C.
• Collaborate with site partners on visitor planning and governance documents and tools.
• Coordinate visits, briefs, tours, and leadership briefings for NGA-D Front Office.
• Provide admin support: parking passes, data transfers, research support, ad-hoc projects.
• Track internal and external taskers and deliverables.
• Update spreadsheets and SharePoint; ensure forms follow NGA/S guidance.
• Submit and track equipment, facilities, and workflow issues and realignments.
• Develop project concepts and design documents with stakeholders.

Conhecimentos

Research experience

Analytical reports

Database management

Verbal communication

Written communication

Office coordination

Space planning

Infrastructure management

Cross-agency collaboration

Senior leadership briefing

Formação académica

Bachelor's degree

10 years of relevant experience

Ferramentas

Excel

PowerPoint

Word

SharePoint

Descrição da oferta de emprego

Office Management/Staff Officer Support - Skill Level 4

• Information Technology

Bailey has been at the forefront of planning and development for various organizations in this vital industry. Quality engineers require a quality organization and Bailey provides outstanding benefits and work-life balance that stand out in the industry. We are a company with a strong family atmosphere that prides itself on providing career growth opportunities for our employees.

When you join our team, you'll be joining a modern working environment, filled with professional and friendly people. We're invested in our people, so you'll find that there are plenty of opportunities for you to learn and continue to develop your career.

Office Management/Staff Officer Support - Skill Level 4

Location: Denver, CO

Clearance Requirements: TS/SCI

Bailey Information Technology, LLC is recruiting for an Office Management/Staff Officer Support position.

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to "shadow" certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills and Experience :

Bachelor's degree and 10 years of relevant experienceYears of experience may be substituted for academic degrees.

• 2 years of experience = 1 year of school

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office level requirements.
• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
• Demonstrated experience briefing Senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency level takers systems.