Office Management / Staff Officer Support

Ennoble First Inc.; Denver (CO); On-site; USD 80,000 - 105,000; Full time

Job summary

Ennoble First is seeking an Office Management/Staff Officer Support professional (Skill Level 4) to support the National Geospatial-Intelligence Agency in Denver, Colorado.

The position coordinates distinguished visitor programs and special events, supports front-office operations, manages taskers and documentation, and collaborates with site mission partners on visitor operations and infrastructure-related activities.

Qualifications

• Bachelor's degree and 10 years of relevant experience (or 12 years in lieu of degree).
• Experience researching, preparing analytical/technical reports, and maintaining hard/soft copy files.
• Experience creating and maintaining databases, summary data, and spreadsheets.
• Experience collaborating with multiple organizations to address office-level requirements.

Responsibilities

• Coordinate visitor programs and special events for distinguished visitors.
• Maintain DV SOPs, Operational Instructions (OIs), and related processes.
• Support DV shadow program for NGA-D and ADF-C personnel.
• Collaborate with site partners on visitor operations and governance.
• Oversee DV visits: briefs, agendas, tours, conference rooms, and leadership briefings.

Skills

Verbal & written communication

Data analysis & spreadsheets

Research experience

Project coordination

Inter-organizational collaboration

Education

Bachelor's degree

Tools

Microsoft Excel

SharePoint

Database software

Job description

Company Overview

We are Ennoble First. The people supporting and securing some of the most complex government, defense, and intelligence projects across the country. We ensure today is safe and tomorrow is smarter. Our work has meaning and impact on the world around us, but also on us, and that's important.

Office Management/Staff Officer Support

Location: Denver, CO

Required Clearance: TS/SCI

Employment Type: Full-Time Regular

Shift: Day

Travel: To be confirmed

Relocation Assistance: Yes

Position Overview

Ennoble First is seeking an Office Management/Staff Officer Support professional (Skill Level 4) to support the National Geospatial-Intelligence Agency in Denver, Colorado. The position coordinates distinguished visitor programs and special events, supports front-office operations, manages taskers and documentation, and collaborates with site mission partners on visitor operations and infrastructure-related activities.

Primary Responsibilities

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to "shadow" certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
• Collaborate with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, including coordinating briefs, agendas, tours, conference rooms, and regularly briefing leadership on upcoming visits. This may include photographic/video opportunities for the DV and supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
• Perform tracking and management of internal and external taskers.
• Generate and update spreadsheets/SharePoint, track deliverables, and ensure all appropriate forms adhere to NGA/S guidance and policy.
• Submit and track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent infrastructure management policies and procedures.
• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Qualifications

• Bachelor's degree and 10 years of relevant experience or 12 years in lieu of degree.
• Demonstrated experience performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
• Demonstrated experience creating and maintaining databases, summary data, and spreadsheets.
• Demonstrated experience collaborating with multiple organizations to address office-level requirements.
• Demonstrated verbal and written communication and coordination skills to effectively work with individuals at all levels.
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to inter-relate and effectively present data.
• Demonstrated experience briefing senior leadership on priority issues.
• Demonstrated experience managing physical space.
• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
• Demonstrated experience in Agency-level tasker systems.
• Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees: 2 years of school = 1 year of experience; 2 years of experience = 1 year of school.

Pay Range

$80,000-$105,000

The Ennoble First pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Equal Employment Opportunity

Ennoble First is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

E-Verify Participation

Ennoble First participates in E-Verify. Learn more at www.dhs.gov/E-Verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

EEO is the Law | Pay Transparency Nondiscrimination

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.