Office Mailroom & Admin Services Specialist

Canon Business Process Services, Inc.; Inglewood (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

Canon Business Process Services, Inc. is seeking a Mailroom/Office Services Associate in Inglewood, CA to manage mail, packages, and interoffice communications under general supervision. Responsibilities include receiving and dispatching mail, packaging, supplies management, basic copy center tasks, and reception duties as needed.

The role emphasizes customer service, accuracy, and timely execution of duties, with potential additional tasks assigned by Site Manager to support operations.

Qualifications

• High school Diploma or equivalent.
• 2-5 years’ experience working in a mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills preferred.
• Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.).
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees and monitor inventory of copy supplies.
• Operate facsimile machines and input data into the computer for client charge back; generate reports.
• May provide reception work such as answering telephones, taking messages and greeting visitors.
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.
• Document scanning and prepare outgoing items for shipping.

Skills

Customer service

Computer skills

Equipment operation

Multitasking

Education

High school Diploma or equivalent

Tools

Photocopier/Scanner

Job description

Canon Business Process Services, Inc. is seeking a Mailroom/Office Services Associate in Inglewood, CA to manage mail, packages, and interoffice communications under general supervision. Responsibilities include receiving and dispatching mail, packaging, supplies management, basic copy center tasks, and reception duties as needed.

The role emphasizes customer service, accuracy, and timely execution of duties, with potential additional tasks assigned by Site Manager to support operations.