Office Lead & Senior Administrative Specialist

Guidehouse; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Parental Leave

Job summary

Guidehouse is hiring an Administrative Assistant/Office Lead in Huntsville, AL. You will support Directors/Partners, lead the office, and serve as a point of contact for other Administrative Assistants.

The role combines administrative duties with minor facilities oversight and knowledge management. Responsibilities include calendar and travel management, expense reporting, drafting correspondence, and coordinating meetings.

Qualifications

• Minimum high school diploma required with strong administrative experience.
• Five or more years in administrative support, preferably in professional services.
• Proficiency with calendar management, travel planning, and expense reporting.
• Excellent written and verbal communication, attention to detail and accuracy.
• Ability to interact with stakeholders at all levels and maintain confidentiality.
• Strong Microsoft Office 365 skills (Word, Excel, PowerPoint).
• Familiarity with PeopleSoft and Workday is a plus.

Responsibilities

• Manage Partners/Directors calendars and prioritize meetings and deadlines.
• Coordinate domestic and international travel and visas and adjust itineraries.
• Prepare weekly expense reports and address audit inquiries.
• Draft and proofread client letters, briefs, and reports with polished formatting.
• Support sales opportunities, engagement delivery, and knowledge management.
• Oversee office facilities, vendor contracts, and safety/compliance tasks.
• Coordinate meetings, catering, and post-meeting follow-ups.

Skills

Calendar management

Travel coordination

Expense reporting

Written correspondence

Office software proficiency

Interpersonal communication

Education

High School diploma

Bachelor’s degree preferred

Tools

PeopleSoft

Workday

Job description

Guidehouse is hiring an Administrative Assistant/Office Lead in Huntsville, AL. You will support Directors/Partners, lead the office, and serve as a point of contact for other Administrative Assistants.

The role combines administrative duties with minor facilities oversight and knowledge management. Responsibilities include calendar and travel management, expense reporting, drafting correspondence, and coordinating meetings.