Office & Interview Experience Coordinator

Socket.dev; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Socket.dev in San Francisco is seeking an Office Operations Coordinator to own the front door, interview logistics, and day-to-day office management. You’ll ensure a smooth candidate experience, coordinate spaces, lunches, vendors, and onsite workflows with support from the NYC team.

The role requires strong attention to detail, startup admin experience, and fluency with Google Calendar and ATS (Ashby preferred). This in-person role is based in SF five days a week.

Qualifications

• Experience in office management, recruiting coordination, or EA/admin work at a startup.
• Ability to manage complex onsite schedules with multiple interviewers.

Responsibilities

• Be front of house for candidates, vendors, partners, and event guests.
• Own end-to-end interview scheduling across all open roles and time zones.
• Manage building operations: visitor registrations, maintenance requests, and punch-list items.
• Coordinate office vendors for snacks, lunches, plants, IT and AV, and ensure timely follow-up on issues.
• Oversee SF office spaces, access, food, and vendor relationships; fill gaps as needed.
• Serve as the main point of contact for candidates: confirmations, prep materials, day-of logistics, travel and expense coordination.
• Maintain pipeline reporting by keeping schedules and activities up-to-date.
• Run onsite day-of logistics: rooms, interviewers, lunch, and candidate greeting.
• Turn signed offers into a ready first day: desk, equipment, badge, and access.

Job description

Socket.dev in San Francisco is seeking an Office Operations Coordinator to own the front door, interview logistics, and day-to-day office management. You’ll ensure a smooth candidate experience, coordinate spaces, lunches, vendors, and onsite workflows with support from the NYC team.

The role requires strong attention to detail, startup admin experience, and fluency with Google Calendar and ATS (Ashby preferred). This in-person role is based in SF five days a week.