Office & Guest Services Specialist

The Management Trust; Fairview (UT); On-site; USD 24,000 - 30,000; Full time

Job summary

The Management Trust is hiring an Office Assistant at Skyline Mountain Resort in Fairview, UT. You will be the first point of contact, delivering exceptional customer service while handling a wide range of administrative duties in a fast-paced environment.

Responsibilities include managing HOA paperwork, deposits, payroll support, and vendor relationships. This role supports the General Manager and requires strong organization, reliability, and teamwork.

Qualifications

• High School Diploma or equivalent.
• Experience in reception and customer service.
• Ability to handle a high volume of calls with a professional demeanor.
• Proficiency with Microsoft Office; willingness to learn proprietary software.
• Strong organization and time-management skills.
• Team player with reliable attendance.

Responsibilities

• File, organize, and maintain HOA paperwork with accuracy and secure storage.
• Deposit checks; manage daily financial transactions and accounts payable.
• Supervise office staff and coordinate onboarding/offboarding processes.
• Assist the General Manager with administrative tasks and project coordination.
• Take inventory and order office supplies; manage vendor relationships.
• Provide professional customer support to homeowners, guests, and staff.
• Record invoices, manage POS system, and maintain detailed financial logs.
• Schedule events and coordinate logistics across departments.
• Handle HR tasks, payroll timing, and compliance training as needed.

Skills

Reception

Customer service

Call handling

Positive communication

MS Office

Task prioritization

Administrative experience

Deadline driven

Team player

Organizational skills

Willing to learn

Reliability

Education

High School Diploma

Job description

The Management Trust is hiring an Office Assistant at Skyline Mountain Resort in Fairview, UT. You will be the first point of contact, delivering exceptional customer service while handling a wide range of administrative duties in a fast-paced environment.

Responsibilities include managing HOA paperwork, deposits, payroll support, and vendor relationships. This role supports the General Manager and requires strong organization, reliability, and teamwork.