Research Center Office & Grants Administrator

Virginia Tech; Hampton (VA); On-site; USD 44,000 - 62,000; Full time

Job summary

The Office Manager at Virginia Seafood AREC provides financial, grants, and business operation support, serving as the center's primary administrative and fiscal resource. You will manage day-to-day financial activities, assist with proposal and award administration, coordinate purchases and travel, and maintain records to ensure compliance with university and sponsor requirements.

The role collaborates with AREC leadership, CALS HR, and university partners, requiring discretion, strong

Qualifications

• Experience providing fiscal, grants, accounting, or business operations support in a complex organization.
• Ability to reconcile financial activity, maintain records, analyze information, and prepare budget reports.
• Experience coordinating purchasing, invoices, travel, or related transactions.
• Ability to interpret policies, procedures, and sponsor requirements.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft 365 applications (Excel, Word, Outlook, Teams, SharePoint).
• Effective communication with a collaborative, service-oriented approach.
• Judgment and discretion in handling confidential information.
• Ability to learn university financial, grants, procurement, travel, records, and administrative systems.

Responsibilities

• Manage day-to-day financial activities and grants administration for the center.
• Coordinate purchasing, invoices, travel, and related business transactions.
• Support proposal and award administration and maintain records for compliance.
• Provide high-level office support and ensure timely communication across the center.

Skills

Fiscal support

Grants administration

Budget reporting

Purchasing & travel

Policy interpretation

Organizational skills

MS 365 proficiency

Communication

Discretion with confidential info

University systems familiarity

Education

Associate or Bachelor degree

Tools

Microsoft 365

Excel

Word

Outlook

Teams

SharePoint

Banner

HokieMart

Chrome River

FINTRACS

Job description

The Office Manager at Virginia Seafood AREC provides financial, grants, and business operation support, serving as the center's primary administrative and fiscal resource. You will manage day-to-day financial activities, assist with proposal and award administration, coordinate purchases and travel, and maintain records to ensure compliance with university and sponsor requirements.

The role collaborates with AREC leadership, CALS HR, and university partners, requiring discretion, strong