Office & Front Desk Coordinator (Events)

New Hampshire Motor Speedway, Inc.; Fort Worth (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Speedway Motorsports is seeking an Office Coordinator in Fort Worth, TX. The role supports front desk operations, office services, and meeting logistics for a fast-paced motorsports environment.

Responsibilities include guest greeting, calendar management, travel coordination, and coordinating vendor work. The position is full-time and in-office, with race weekends and events scheduled.

Qualifications

• Experience in a professional office environment
• Ability to manage a busy calendar and meetings
• Handling confidential information
• Experience greeting visitors and managing front desk operations
• Coordinate travel, events and vendor relations

Responsibilities

• The front desk - greeting and routing visitors, answering and routing the main phone line and general inbox, handling mail, couriers, and packages, and answering Speedway Club member inquiries.
• Office Operations & Facilities: Responsible for office, kitchen, and printing supplies and the vendors who provide them, and for keeping shared spaces client-ready and teammate-ready throughout the day.
• Administrative & Team Support: meeting logistics - room bookings, calendar invites, catering, and technical setup - administrative support to functions as requested, and company event coordination.
• Administrative support to the General Manager: point of contact, calendar and appointments, travel, expense and mileage reports, purchase-order preparation and coding, presentations and documents, routing paperwork for signature, and the General Manager's race-weekend suites.
• Contracted work: responsible for the work this position contracts out - scoping it, choosing from the approved list, and holding each vendor to the standard a teammate is held to.

Skills

Front desk & visitor handling

Calendar management

Travel coordination

Confidential information handling

Event coordination

Tools

Outlook

Word

Excel

PowerPoint

Claude

ChatGPT

Job description

Speedway Motorsports is seeking an Office Coordinator in Fort Worth, TX. The role supports front desk operations, office services, and meeting logistics for a fast-paced motorsports environment.

Responsibilities include guest greeting, calendar management, travel coordination, and coordinating vendor work. The position is full-time and in-office, with race weekends and events scheduled.