Front Desk & Office Operations Coordinator

Speedway Motorsports, LLC; Fort Worth (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits package

Job summary

Speedway Motorsports, LLC is recruiting an Office Coordinator to keep the front desk and office operations running smoothly. You will greet visitors, route calls, manage calendars, coordinate meetings, and support the General Manager with travel, expenses and documents.

You will also oversee office supplies, vendor relationships, and event logistics for race weekends and other events. This role is in the Fort Worth office and requires in-person work and discretion with confidential information.

Qualifications

• Experience: One to three years in a professional office environment, including front desk and visitor handling.
• Experience handling confidential information.

Responsibilities

• The front desk - greeting and routing visitors, answering and routing the main phone line and general inbox, handling mail, couriers, and packages, and answering Speedway Club member inquiries.
• Office Operations & Facilities: responsible for office, kitchen, and printing supplies and the vendors who provide them, and for keeping shared spaces client-ready and teammate-ready throughout the day.
• Administrative & Team Support: meeting logistics - room bookings, calendar invites, catering, and technical setup - administrative support to functions as requested, and company event coordination.
• Administrative support to the General Manager: point of contact, calendar and appointments, travel, expense and mileage reports, purchase-order preparation and coding, presentations and documents, routing paperwork for signature, and the General Manager's race-weekend suites.
• Contracted work: responsible for the work this position contracts out - scoping it, choosing from the approved list, and holding each vendor to the standard a teammate is held to.

Skills

Front desk handling

Calendar management

Confidential information handling

Guest relation

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Speedway Motorsports, LLC is recruiting an Office Coordinator to keep the front desk and office operations running smoothly. You will greet visitors, route calls, manage calendars, coordinate meetings, and support the General Manager with travel, expenses and documents.

You will also oversee office supplies, vendor relationships, and event logistics for race weekends and other events. This role is in the Fort Worth office and requires in-person work and discretion with confidential information.