Office & Workplace Manager

Ballistic Ventures; New York (NY); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits starting day one

401(k) plan

Monthly wellness benefits

Family-building, fertility and hormone

Zip swag and team outings

Job summary

Zip Security in NYC is seeking an Office Manager to shape the energy and experience for our team, new hires, candidates, customers, and visitors. You will keep the space organized, stocked, and running smoothly, coordinating vendors, meals, events, and onboarding needs.

This hands-on, hospitality-minded role rewards organization and a proactive approach in a fast-growing startup, with on-site daily presence to support the team.

Qualifications

• 2-4 years of experience in office management, workplace operations, or office coordination.

Responsibilities

• Own day-to-day operations and the overall experience of the NYC office.
• Keep the office stocked and running smoothly, from snacks and supplies to deliveries and facilities requests.
• Manage vendors and building relationships; coordinate maintenance and services.
• Create a smooth first-day experience for new hires (desk setup, supplies, badges).
• Coordinate team meals, meetings, celebrations, and company events; serve as a friendly point of contact.
• Build simple, repeatable office processes to scale with the team.

Skills

Office management

Communication

Organization

Hospitality mindset

Job description

About Zip Security

Cybersecurity for growing businesses is broken - even enterprises spend heavily across hundreds of disconnected tools for marginal real-world benefit. For startups and mid-size firms, this gap often means forgoing security entirely, or cobbling together a solution that leaves them vulnerable in other ways. At Zip Security, we build solutions that make enterprise cybersecurity effective and doable for growing businesses of all kinds, whether or not they have a security team in house. Our product is a complete security program that automates device management, endpoint security, identity and access management, compliance, and managed IT and security operations to keep teams of all kinds protected. We help our customers pick their right security frameworks, correctly deploy the tools, policies, and controls they need, and keep everything enforced over time, so their business is protected and compliant, 24/7.

Zip is at the cutting edge of what's possible in cybersecurity, and dedicated to delivering value for our customers. It's a big part of why we're backed by Ballistic Ventures. Major platforms are opening APIs that enable automated management at scale, new government initiatives are surfacing global threat data, and we're positioned to be the first to properly integrate all of it. We're looking for driven, talented people to help us get there.

About the Role

Zip Security just opened our new NYC office, and as our team continues to grow and scale, we're looking for an Office Manager to help make it a place people are excited to come to every day. You'll shape the energy and experience our team, new hires, candidates, customers, and other visitors feel when they walk through the door. From keeping the space organized and stocked to coordinating vendors, meals, events, and new-hire office setups, youll make sure the details are handled and the office runs smoothly. This is a hands-on role for someone who loves creating a welcoming, high-functioning workplace and keeping things moving.

What You Will Build at Zip Security

• Own the day-to-day operations and overall experience of our NYC office, making sure the space is organized, welcoming, and ready for the team each day.

• Keep the office fully stocked and running smoothly, from snacks, coffee, and supplies to

• deliveries, facilities requests, and everyday workplace needs.

• Manage office vendors and building relationships, coordinating maintenance, services, and other workplace logistics.

• Create a smooth first-day experience for new hires by coordinating desk set-up, supplies,

• badges, and other in-office onboarding needs.

• Coordinate team meals, meetings, celebrations, and company events, and serve as a friendly point of contact for employees and visitors.

• Build simple, repeatable office processes that help the workplace scale smoothly as the team grow

We believe great teams are built by curious people who care deeply about learning, collaboration, and ownership. At Zip Security, you'll have the autonomy to contribute ideas, shape decisions, and help build both our product and our culture.

What We’re Looking For

• [Nice to have] 2-4 years of experience in office management, workplace operations, office coordination,or a similar role.

• Experience independently owning day-to-day office operations in a fast-paced environment;startup experience

• Highly organized, dependable, and detail-oriented, with a proactive instinct for noticingwhat needs to get done and taking care of it.

• A hospitality-minded approach and genuine excitement about creating a great in-officeexperience for employees, new hires, and visitors.

• Strong written and verbal communication skills and the judgment to work effectively withteammates, vendors, building management, and guests.

• Comfort juggling multiple priorities, solving practical problems, and following throughwithout a lot of oversight.

• Excitement about being hands-on and regularly present in our NYC office to help the teamand workplace run

What We Offer

• Competitive compensation, and comprehensive health benefits starting on day one

• 401(k) plan to help you invest in your future

• Monthly wellness benefits to help you stay active, healthy, and balanced in whatever way works best for you

• Comprehensive family-building, fertility, and hormonal health benefits to support you through every stage of life

• High ownership, autonomy, and the opportunity to shape a rapidly growing company

• Fully stocked office with endless snacks, coffee, and tea, plus Zip swag and team outings

Standard Interview Process

• Initial Screen with Talent Partner

• Hiring Manager Screen

• Technical or Team Interview

• Executive Interview

• Offer