Office & Workplace Manager

Zip Security; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits starting day one

401(k) plan

Monthly wellness benefits

Family-building benefits

Autonomy and ownership

Office snacks, coffee, tea, and Zip sw

Job summary

Zip Security is seeking an Office Manager for our NYC office to create a welcoming, efficient workplace. You will own day-to-day operations, manage vendors, and coordinate onboarding for new hires to ensure a smooth first day and ongoing office experience.

You’ll organize supplies, meals, events, and create scalable processes, while staying highly organized and proactive in a fast-growing cybersecurity company.

Qualifications

• 2–4 years of experience in office management or similar role.
• Experience owning day-to-day office operations in a startup environment.
• Highly organized, proactive and detail-oriented.
• Hospitality-minded with a strong in-office experience.
• Strong written and verbal communication; able to work with vendors and guests.

Responsibilities

• Own the day-to-day operations of our NYC office, ensuring a welcoming, organized space every day.
• Keep the office stocked and running smoothly, from snacks to supplies and deliveries.
• Manage office vendors and building relationships; coordinate maintenance and services.
• Coordinate desk setup, badges, and onboarding for new hires on their first day.
• Organize team meals, meetings and events; serve as a friendly point of contact.
• Build simple, repeatable office processes to scale as the team grows.

Skills

Office management

Vendor management

Hospitality mindset

Communication skills

Organizational skills

Event coordination

New-hire onboarding

Job description

About Zip Security

Cybersecurity for growing businesses is broken — even enterprises spend heavily across hundreds of disconnected tools for marginal real‑world benefit. For startups and mid‑sized firms, this gap often means forgoing security entirely, or cobbling together a solution that leaves them vulnerable in other ways. At Zip Security, we build solutions that make enterprise cybersecurity effective and doable for growing businesses of all kinds, whether or not they have a security team in house.

Our product is a complete security program that automates device management, endpoint security, identity and access management, compliance, and managed IT and security operations to keep teams of all kinds protected. We help our customers pick their right security frameworks, correctly deploy the tools, policies, and controls they need, and keep everything enforced over time, so their business is protected and compliant, 24/7.

Zip is at the cutting edge of what’s possible in cybersecurity, and dedicated to delivering value for our customers. It’s a big part of why we’re backed by Ballistic Ventures. Major platforms are opening APIs that enable automated management at scale, new government initiatives are surfacing global threat data, and we’re positioned to be the first to properly integrate all of it. We’re looking for driven, talented people to help us get there. If this resonates with you, we invite you to consider building alongside our team.

About The Role

Zip Security just opened our new NYC office, and as our team continues to grow and scale, we’re looking for an Office Manager to help make it a place people are excited to come to every day. You’ll shape the energy and experience our team, new hires, candidates, customers, and other visitors feel when they walk through the door. From keeping the space organized and stocked to coordinating vendors, meals, events, and new‑hire office setups, you·ll make sure the details are handled and the office runs smoothly. This is a hands‑on role for someone who loves creating a welcoming, high‑functioning workplace and keeping things moving.

What You Will Build At Zip Security

• Own the day‑to‑day operations and overall experience of our NYC office, making sure the space is organized, welcoming, and ready for the team each day.
• Keep the office fully stocked and running smoothly, from snacks, coffee, and supplies to deliveries, facilities requests, and everyday workplace needs.
• Manage office vendors and building relationships, coordinating maintenance, services, and other workplace logistics.
• Create a smooth first‑day experience for new hires by coordinating desk setup, supplies, badges, and other in‑office onboarding needs.
• Coordinate team meals, meetings, celebrations, and company events, and serve as a friendly point of contact for employees and visitors.
• Build simple, repeatable office processes that help the workplace scale smoothly as the team grow

We believe great teams are built by curious people who care deeply about learning, collaboration, and ownership. At Zip Security, you’ll have the autonomy to contribute ideas, shape decisions, and help build both our product and our culture.

What We’re Looking For

• [Nice to have] 2-4 years of experience in office management, workplace operations, office coordination, or a similar role.
• Experience independently owning day‑to‑day office operations in a fast‑paced environment; startup experience
• Highly organized, dependable, and detail‑oriented, with a proactive instinct for noticing what needs to get done and taking care of it.
• A hospitality‑minded approach and genuine excitement about creating a great in‑office experience for employees, new hires, and visitors.
• Strong written and verbal communication skills and the judgment to work effectively with teammates, vendors, building management, and guests.
• Comfort juggling multiple priorities, solving practical problems, and following through without a lot of oversight.
• Excitement about being hands‑on and regularly present in our NYC office to help the team and workplace run

What we offer

• Competitive compensation, and comprehensive health benefits starting on day one
• 401(k) plan to help you invest in your future
• Monthly wellness benefits to help you stay active, healthy, and balanced in whatever way works best for you
• Comprehensive family‑building, fertility, and hormonal health benefits to support you through every stage of life
• High ownership, autonomy, and the opportunity to shape a rapidly growing company
• Fully stocked office with endless snacks, coffee, and tea, plus Zip swag and team outings

Standard Interview Process

• Initial Screen with Talent Partner
• Hiring Manager Screen
• Technical or Team Interview
• Executive Interview
• Offer