Office & Facilities Coordinator: Seamless Workplace

Prosperity Life Group; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

HSA

401(k) matching

Paid time off

Life and disability insurance

Job summary

Prosperity Life Group in Austin, TX, is seeking an Office & Administrative Coordinator to keep the workplace welcoming and efficient. You will support daily office operations, coordinate facilities, vendor relations, purchasing, events, and executive support for the Retail leadership team.

Ideal candidates have 3–5 years in office support, strong organization, attention to detail, and excellent communication. Proficiency with Outlook, Teams, Word, and Excel is expected.

Qualifications

• 3–5 years in office support, administrative coordination, facilities, or related role preferred.
• Strong organization, prioritization, and follow-through.
• Excellent attention to detail and accuracy.
• Clear and professional written and verbal communication skills.
• A proactive, service-oriented approach to problem solving.
• Sound judgment and discretion with sensitive information.
• Ability to work independently and collaborate across teams.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and similar workplace tools.
• Adaptability and willingness to learn new systems and processes.

Responsibilities

• Create a Seamless Workplace Experience by keeping the office organized, welcoming, and ready for employees and visitors.
• Coordinate Facilities & Office Operations with property management, vendors, and service providers to ensure timely, quality work.
• Deliver Administrative & Executive Support to leadership, managing calendars, travel, expense reporting, and correspondence.
• Create Exceptional Meeting & Visitor Experiences through event planning, room setup, catering, and registration.
• Support Employees & a Connected Workplace by assisting with onboarding, equipment, access, and issue resolution.
• Manage Purchasing, Inventory & Workplace Resources, including supplies, inventory, and vendor invoicing.
• Champion Operational Excellence by maintaining records, procedures, and continuous improvement of processes.

Skills

Strong organizational skills

Attention to detail

Communication skills

Proactive problem solving

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Prosperity Life Group in Austin, TX, is seeking an Office & Administrative Coordinator to keep the workplace welcoming and efficient. You will support daily office operations, coordinate facilities, vendor relations, purchasing, events, and executive support for the Retail leadership team.

Ideal candidates have 3–5 years in office support, strong organization, attention to detail, and excellent communication. Proficiency with Outlook, Teams, Word, and Excel is expected.