Office Manager

Madrona Venture Labs; Seattle (WA); Hybrid; USD 80,231,000 - 111,751,000; Full time

Benefits offered by this job

Pre-IPO stock options

Flexible time-off policy

HSA and PPO health insurance options

Dental and Vision insurance

401(k) plan

ORCA card or parking subsidy

Job summary

Qumulo in Seattle is seeking an Office Manager to own the in-office experience for employees and guests. You will manage front desk, snacks, coffee, badges, building access, events, catering, and vendor relationships in a fast-paced HQ environment.

You will partner with Executive, Marketing, HR and Finance on office projects, coordinate events and ensure smooth daily operations while working on-site five days a week in downtown Seattle.

Qualifications

• 2+ years in office management, reception, operations, or equivalent.
• Comfort with everyday office technology and quick printer/conference room fixes.
• Proficiency with Google & Microsoft Office suites, Slack, and expense tools like Coupa or Concur.
• Track record of running multiple projects within timeframe and budget.
• Thoughtful written and verbal communication with diverse personalities.

Responsibilities

• Own the front desk and guest experience; plan events for HQ with company-wide celebrations.
• Coordinate catering for meetings and events, including setup and cleanup.
• Keep kitchens and snack areas stocked and clean across floors.
• Order snacks, coffee, beverages, and office supplies; manage vendor relationships.
• Diagnose office issues and implement fixes; manage building access and badges.
• Receive deliveries and handle outgoing mail; support cross-team projects.

Skills

Office management

Reception/operations

Google Workspace

Microsoft 365

Slack

Expense reporting

Coupa/Concur

AI tools

Multitasking

Strong communication

Tools

Google Workspace

Microsoft 365

Slack

Coupa/Concur

Job description

Qumulo's cloud data platform manages exabytes of the world's most demanding data. Hundreds of us work globally, and our headquarters is two floors in downtown Seattle.

About the Role

As our Office Manager you'll own Qumulo's in-office experience for employees and guests: snacks, kitchens and coffee, badges and building access, office events, catering, the front desk where everyone starts their day, and the vendors behind it all. Our ideal Office Manager will be passionate about creating a great experience and thrive in the autonomy of running our office. This is one of our most visible jobs at HQ and has the freedom to be creative. How our space feels and all the little things people look forward to are yours to shape. You'll also have the opportunity to work with the Executive team, Marketing, HR, and Finance on a range of office projects. This role is on-site five days a week, with health, dental, and vision, pre-IPO stock options, and a fully funded ORCA card or on-site parking.

Responsibilities

• Own the front desk and guest experience and ensure every visitor, candidate, and staff-member feels genuinely welcome at HQPlan and run the events that give our office personality, including all-hands meetings, holiday decorating, and celebrations when there's something worth marking
• Coordinate catering for meetings and events including setup and cleanup when needed
• Keep the kitchens, drink, and snack areas across floors stocked and clean
• Order snacks, coffee, beverages, and office supplies, and own the vendor relationships behind them
• Be the person people come to when something in the office isn't working or needs improvement, diagnosing the problem and working out the fix yourself where you can
• Manage building and parking access and badges for staff
• Receive deliveries and handle outgoing mail
• Partner with the Executive Assistants, Marketing, and other teams on projects and employee events

Ideal Office Manager will have

• 2+ years in office management, reception, operations, administration, or equivalent experienceComfort with everyday office technology so you can restart a printer or conference room without waiting on ITProficiency with Google & Microsoft office suites, Slack, expense reporting tools like Coupa or Concur, and the confidence to pick up new tools quickly. Bonus if you use AI tools like Claude or ChatGPT to speed up routine work like drafting an email or learning how to do something newA track record of running multiple concurrent projects within timeframe and budgetAttention to detail, organizational planning, and the ability to work independently and prioritize your own dayThoughtful written and verbal communication to work well with a range of personalitiesA proactive streak that has you chasing down problems before anyone assigns them to youComposure and a sense of humor when several things need attention at onceDiscretion with confidential and sensitive informationAvailability to help with events during the day (and occasionally evenings or weekends) as needs requireAbility to move up to 50 lbs, with or without reasonable accommodationAble to work Monday-to-Friday on-site in downtown Seattle

The hourly pay range for this role is USD $28.00–$39.00 per hour. Actual compensation will be determined based on factors such as the candidate's experience, skills, qualifications, and the responsibilities of the role.

Benefits & Perks

• Pre-IPO stock options
• Flexible time-off policy
• HSA and PPO health insurance options
• Dental and Vision insurance
• 401(k) plan
• Choice of an ORCA card or parking subsidy

About Qumulo

Built for the most demanding enterprise workloads, from AI and HPC simulations to Splunk Observability, genomics and PACS medical imaging, geospatial datasets, media editing and rendering, and video surveillance, Qumulo unlocks the full power of an organization’s information. Our platform unifies file and object storage across data centers, edge, and public clouds, enabling efficient, accelerated computing and extending the reach of data unbound by protocol or transport limitations. With more than 1,100 customers and exabytes of data under management, Qumulo powers mission-critical workloads anywhere real-time access to massive file datasets is non-negotiable. Qumulo delivers radical simplicity, hardware freedom, exceptional customer support, and a true hybrid-cloud architecture.

Our Values

At Qumulo, we are building an open and collaborative culture where people can do their best work with customers as our magnetic field. We act as owners, we share by default, we are data driven and experimental and as an inclusive workplace, we encourage and celebrate multiple points of view. As part of our culture we believe diversity drives innovation.

Equal Opportunity Employer

Qumulo is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law. For more information on Qumulo's Applicant Privacy Policy, please visit: https://qumulo.com/applicant-employee-privacy-notice