Office Experience Lead | Front Desk & Events

Signorelli Company; The Woodlands (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

The Signorelli Company is seeking an Office Coordinator to manage the Houston corporate office daily operations, ensuring a welcoming environment and smooth functionality for employees and visitors.

You will oversee front desk, vendor relations, supplies, events, and executive support, all while maintaining process discipline and a high level of organization and service-minded attitude.

Qualifications

• High school diploma or GED required.
• 2–3 years of experience in office administration, hospitality, or a similar environment preferred.
• Strong sense of ownership and pride in maintaining a high-quality environment.
• Highly observant with the ability to notice details and address issues proactively.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills with a service-oriented mindset.
• Ability to manage multiple priorities and respond to frequent interruptions with professionalism.
• Comfortable working within established processes while identifying opportunities for improvement.
• Positive, dependable, and solutions oriented.

Responsibilities

• Maintain a clean, organized, and fully stocked office environment at all times.
• Serve as the first point of contact for visitors, creating a welcoming and professional experience.
• Manage the main phone line and direct calls appropriately.
• Coordinate deliveries, mail distribution, and general front desk operations.
• Manage office supply, grocery, and inventory levels, ensuring the office is consistently stocked.
• Own vendor relationships for office related services and supplies, holding vendors accountable to quality and service expectations.
• Coordinate with the property manager on maintenance needs and track requests, timelines, and resolution.
• Identify opportunities to improve office processes, organization, and efficiency and implement enhancements where appropriate.
• Exercise sound judgment in day-to-day decisions while operating within established processes and budget guidelines.
• Ensure the office environment consistently reflects a high standard of organization, cleanliness, and readiness.
• Plan and coordinate in office events such as birthdays, holidays, and Lunch & Learns.
• Prepare and manage office celebrations and employee recognition moments.
• Support internal communications related to new hires, promotions, and other employee updates.
• Contribute to creating a positive, engaging, and well-run office environment.
• Create a thoughtful and welcoming in-office experience that reflects a high level of care and attention to detail.
• Provide ongoing administrative support to the Executive Assistant to the C-Suite, assisting with corporate initiatives, special projects, and company priorities.
• Support coordination of cross-functional activities as needed, including tracking deadlines, deliverables, and follow-ups to support timely execution.
• Assist in the preparation, formatting, and organization of internal materials, presentations, and communications.
• Provide general administrative support to the office as needed
• Assist with special projects and miscellaneous requests across departments
• Maintain flexibility and a positive attitude in a fast paced, service-oriented environment

Skills

Ownership mindset

Observant

Organizational skills

Communication skills

Service-oriented

Multitasking

Education

High school diploma or GED

Job description

The Signorelli Company is seeking an Office Coordinator to manage the Houston corporate office daily operations, ensuring a welcoming environment and smooth functionality for employees and visitors.

You will oversee front desk, vendor relations, supplies, events, and executive support, all while maintaining process discipline and a high level of organization and service-minded attitude.