Office Experience & Facilities Coordinator

Smartsheet; Bellevue (WA); On-site; USD 31,684 - 39,950; Full time

Benefits offered by this job

Medical + Dental

401k Match

Monthly stipend

PTO 15 days

Parental leave 24w

Volunteer day

Udemy courses

Company discounts

Remote work options

LifeInsurance & Disability

Holidays 12

Job summary

Smartsheet, headquartered in Bellevue, WA, is seeking an organized Front Office/Workplace Services professional with 3+ years of experience to join our team. You will support meeting services, coordinate calendar conflicts, manage supplies, and help plan office events while delivering an outstanding employee experience.

This role reports to the Manager of Workplace Services and offers opportunities for growth, competitive perks, and a base salary aligned with US market ranges for the role and

Qualifications

• 3+ years of relevant experience.
• A passion for customer service.
• Excellent communication skills, both written and verbal.
• Able to interact at all levels with internal and external clients in a professional, thoughtful manner.
• Well-organized, able to prioritize tasks, meet deadlines, and provide high-level of accuracy.
• Ability to work well both as member of a team and independently.
• Ability to maintain a flexible schedule.
• Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods and lift up to 50 lbs.

Responsibilities

• Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required.
• Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed.
• Maintain organization and cleanliness in shared spaces and storage areas.
• Manage supply inventories and place necessary orders.
• Assist in planning and supporting various office events.
• Coordinate facility repair, maintenance, and daily operations for assigned office space.
• Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions.
• Review calendars daily and solve conflicts, provide assistance for last minute meeting requests.
• Additional executive and office support as needed.

Skills

Customer service

Communication

Organizational skills

Multitasking

Teamwork

Flexibility

Job description

Smartsheet, headquartered in Bellevue, WA, is seeking an organized Front Office/Workplace Services professional with 3+ years of experience to join our team. You will support meeting services, coordinate calendar conflicts, manage supplies, and help plan office events while delivering an outstanding employee experience.

This role reports to the Manager of Workplace Services and offers opportunities for growth, competitive perks, and a base salary aligned with US market ranges for the role and