Workplace Services Coordinator

Smartsheet; United States; Remote; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

401(k) matching

Productivity stipend

Paid time off

Sick leave

Parental leave

Volunteer day

Professional development

Online learning

Discounts

Wellness programs

Telework options

Life insurance

Disability coverage

Paid holidays

Job summary

Smartsheet seeks a proactive Workplace Services Coordinator to join our Bellevue, WA headquarters team. You will manage daily workplace services, meetings, and office operations while enhancing the employee experience in a fast-growing tech environment.

The role emphasizes client-facing coordination, event support, supply management, and collaboration with internal teams. A strong service mindset and 3+ years in related roles are expected.

Qualifications

• 3+ years of relevant workplace services, office administration, or related experience.
• Strong passion for customer service and employee support.
• Excellent written and verbal communication skills.
• Ability to interact professionally with internal and external stakeholders.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Flexible schedule and ability to adapt to changing workplace requirements.
• Ability to stand, walk, bend, kneel, and lift boxes or equipment up to 50 lbs when required.

Responsibilities

• Support meeting services, including catering coordination, conference room scheduling, and meeting setup and breakdown.
• Provide front office coverage during breaks, lunches, and as needed.
• Maintain organization and cleanliness of shared spaces and storage areas.
• Manage office supply inventory and place required orders.
• Assist with planning and supporting workplace events.
• Coordinate facility repairs, maintenance requests, and daily office operations.
• Provide helpful support to employees and internal teams to ensure an excellent workplace experience.
• Review calendars, resolve scheduling conflicts, and assist with last-minute meeting requests.
• Provide additional executive and office support when required.

Skills

Workplace operations

Meeting coordination

Facilities management

Employee services

Customer service

Organizational skills

Communication skills

Team collaboration

Education

High School Diploma or Bachelor's Degree in Business Administration, Facilities Management, or related field

Job description

Smartsheet is seeking a proactive and organized Workplace Services Coordinator to join its headquarters team in Bellevue, Washington. This role is ideal for professionals who have strong administrative abilities, excellent customer service skills, and the flexibility to manage workplace operations in a fast-growing technology environment.

The successful candidate will support daily workplace services, meeting coordination, office operations, and employee experience initiatives. You will help maintain an efficient and welcoming workplace by managing supplies, supporting events, coordinating facilities activities, and assisting employees with workplace needs.

Key Responsibilities:

• Support meeting services, including catering coordination, conference room scheduling, and meeting setup and breakdown.
• Provide front office coverage during breaks, lunches, and as needed.
• Maintain organization and cleanliness of shared spaces and storage areas.
• Manage office supply inventory and place required orders.
• Assist with planning and supporting workplace events.
• Coordinate facility repairs, maintenance requests, and daily office operations.
• Provide helpful support to employees and internal teams to ensure an excellent workplace experience.
• Review calendars, resolve scheduling conflicts, and assist with last-minute meeting requests.
• Provide additional executive and office support when required.

Requirements:

• 3+ years of relevant workplace services, office administration, or related experience.
• Strong passion for customer service and employee support.
• Excellent written and verbal communication skills.
• Ability to interact professionally with internal and external stakeholders.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Flexible schedule and ability to adapt to changing workplace requirements.
• Ability to stand, walk, bend, kneel, and lift boxes or equipment up to 50 lbs when required.

Strong knowledge of:

• Workplace Operations and Office Administration
• Meeting Coordination and Event Support
• Facilities Management and Employee Services

Benefits:

• Medical, vision, and dental coverage for full-time employees.
• 401(k) matching program.
• Monthly productivity support stipend.
• Paid time off and sick leave.
• Up to 24 weeks of parental leave.
• Paid volunteer day.
• Professional growth and development opportunities.
• Access to online learning resources.
• Employee perks, discounts, and wellness support programs.
• Teleworking options for eligible roles.
• Company-sponsored life insurance and disability coverage.
• Paid holidays.

High School Diploma or Bachelor's Degree in Business Administration, Facilities Management, or a related field