Office Executive Assistant

Tecnicas Reunidas; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Tecnicas Reunidas Houston LLC is seeking an Office Assistant in Houston, TX. The role provides administrative and executive support, including calendar and travel management, documentation, invoice coordination, and meeting support.

The successful candidate will contribute to smooth day-to-day operations, assist with HR tasks, and maintain confidentiality while handling multiple priorities in a professional environment. Open to U.S. citizens and permanent residents.

Qualifications

• College and/or University Degree preferred.
• At least 2 years of experience in an administrative role.
• Experience working with SAP software would be an asset.

Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate and arrange travel logistics including airline, hotel, and car arrangements.
• Develop and maintain filing and retrieval systems for efficient information access.
• Prepare reports by collecting and analyzing information.
• Assist HR with timesheets and month-end processes.
• Greet guests and manage reception duties and office supplies.

Skills

Administrative support

Calendar management

Travel coordination

Customer service

HR coordination

Education

College or University degree

Tools

SAP

Microsoft Office

Job description

Tecnicas Reunidas Houston LLC is seeking an Office Assitant to join our team in Houston, Texas.

This is an excellent opportunity for a motivated professional to provide accurate, organized, and efficient administrative support while delivering high-quality customer service. The successful candidate will contribute to the smooth and effective operation of the team through strong organizational and planning skills, attention to detail, and a customer-focused approach.

About the Company:

Tecnicas Reunidas Houston LLC is part of Tecnicas Reunidas Group, a global engineering, procurement, and construction company serving the energy, power, and large-scale industrial sectors. Our Houston team supports technically challenging projects requiring strong engineering judgment, practical design solutions, and close collaboration across disciplines.

The position:

As an Office Assistant, you will provide comprehensive administrative and executive support, including calendar and travel management, correspondence, document preparation, reporting, invoice coordination, and meeting support.

The role will also oversee reception and office support activities, assist with HR and month-end processes, and ensure the smooth day-to-day operation of the office. The ideal candidate will demonstrate strong organizational and communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a professional environment.

Key responsibilities include but are not limited to:

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Make a full range of business travel arrangements for employees and advise them on respective airline / hotel / car rules, regulations and cancellation policies.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Establish and coordinate executive duties such as researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Receive and control of invoices of the department.
• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
• Ensure reception area, conference rooms, kitchens and copy rooms are stocked as needed.
• Receive and distribute incoming mail/packages/deliveries.
• Answer, screen and forward incoming phone calls.Assist HR with timesheets and month end process.
• Maintains customer confidence and protects operations by keeping information confidential.
• Perform other job-related duties as assigned.

Required Qualifications:

• College and/or University Degree preferred.
• At least 2 years of experience in an administrative role, 1 year of experience in HR would be an asset.
• Experience working with SAP software would be an asset.

You will have the opportunity to:

• Work within a collaborative and supportive environment.
• Enjoy a competitive salary and comprehensive benefits package.
• Build your career within a growing, future-focused organization with opportunities for professional development and advancement.

Work Authorization Requirement

This position is open only to U.S. citizens and U.S. lawful permanent residents.

Tecnicas Reunidas Houston LLC is not providing visa sponsorship, visa transfer, or work authorization sponsorship for this position.

Equal Opportunity Employer:

Tecnicas Reunidas Houston LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable federal, state, or local law.