Office Engineer: Civil Projects & Document Control

Quest Oracle Community; New York, Northern (NY, KY); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Health insurance

Life insurance

401(k) with company match

Career development support

Job summary

Quest Oracle Community seeks an Office Engineer to support heavy civil infrastructure programs across highways, bridges, transit, aviation, and water projects in Maryland. You will manage submittals, RFIs, and documentation while coordinating with contractors, design teams, and client reps.

The role includes cost tracking, change-order support, and maintaining logs to keep projects on schedule and within budget. Strong MS Office and document-control experience are required.

Qualifications

• Bachelor's degree in civil engineering, construction management, or architecture or equivalent.
• 5+ years of office engineering/contract administration on large, complex heavy-civil projects (>$500M).
• Familiarity with estimates, review/approval processes, and construction compliance.
• Experience with contract documents, technical specs, and drawings.
• Experience with electronic document management and collaboration platforms (e.g., Procore, e-Builder, Autodesk Construction Cloud, Bluebeam Revu, SharePoint).
• Experience with project management software (Primavera P6, MS Project, Unifier, Kahua).

Responsibilities

• Track and manage submittals, RFIs, meeting minutes, and project documentation.
• Coordinate with contractors, designers, consultants, and client representatives.
• Assist with change orders, cost tracking, and logs.
• Monitor schedules and integrate updates with project records and reporting tools.
• Maintain organized project files and document control systems.
• Prepare status reports and log summaries for meetings.

Skills

Submittals tracking & RFIs

Documentation control

Contract administration

MS Office proficiency

Education

Bachelors in civil/ Construction management / architecture

Masters in civil/ construction management (preferred)

Tools

Procore

e-Builder

Autodesk Construction Cloud

Bluebeam Revu

SharePoint

Primavera P6 / MS Project

Job description

Quest Oracle Community seeks an Office Engineer to support heavy civil infrastructure programs across highways, bridges, transit, aviation, and water projects in Maryland. You will manage submittals, RFIs, and documentation while coordinating with contractors, design teams, and client reps.

The role includes cost tracking, change-order support, and maintaining logs to keep projects on schedule and within budget. Strong MS Office and document-control experience are required.